Corporate Staffing
Key Responsibilities:
- Provide administrative support to legal staff, including lawyers, paralegals, and other office personnel.
- Greet visitors, answer phones, and direct calls and inquiries to the appropriate person.
- Prepare, format, and file legal documents, correspondence, and reports. Ensure that all documents are correctly filed in the office’s document management system.
- Manage calendars for the legal team, schedule appointments, meetings, and court dates. Ensure all parties are informed of upcoming commitments and changes.
- Handle incoming and outgoing mail, faxes, and emails. Draft and proofread letters and other documents as required.
- Communicate with clients to schedule meetings, gather information, and provide updates on cases as directed by the legal team.
- Assist with the preparation of client invoices, track payments, and follow up on overdue accounts.
- Monitor and maintain office supplies inventory. Order supplies and manage vendor relationships to ensure the office is well-stocked and operates smoothly.
- Maintain and update client files, case records, and databases with accuracy and confidentiality.
- Organize and coordinate meetings, including preparing agendas, booking conference rooms, and arranging catering if necessary.
- Arrange travel accommodations for the legal team, including booking flights, hotels, and transportation.
- Ensure compliance with legal and ethical standards, including maintaining confidentiality of client information and adherence to office policies and procedures.
Qualifications:
- A degree or a diploma in a related field is preferred.
- At least 2-3 years of experience in an administrative role, preferably within a legal setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Google Workspace) and familiarity with legal software and document management systems.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Professional demeanor and appearance.
- Knowledge of legal terminology and procedures is an asset.
How to Apply
Net Salary: Ksh 40k
If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Office Admin – Legal ) to jobs@corporatestaffing.co.ke before 5th June 2024
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To apply for this job email your details to jobs@corporatestaffing.co.ke