Intern – Finance at World Vision Kenya

Key Responsibilities:

The intern will work closely with the department staff and gain exposure to the following areas in order to enhance their skills:

Financial Reporting and Analysis:

• Input financial transactions into the accounting system.
• Prepare accurate project funding requests and submit them to the Procurement Department.
• Ensure prompt preparation and review of bank and M-Pesa reconciliation statements.
• Compile precise financial analyses for management decision-making.
• Generate and provide Project Financial Reports as required by donors.
• Review and record Employee Expense Reports in a timely manner.
• Review and reconcile balance sheet items on schedule.
• Consolidate periodic Cluster compliance reports.

Processing of Financial Payments:

• Timely process payments to service providers.
• Facilitate timely advance requests for staff to ensure smooth operations.
• Review M-pesa requests from various requesters for document completeness.
• Validate M-pesa requests through Safaricom portal, coordinating corrections with requestors.
• File final payment reports from Safaricom portal.

Financial Management and Staff Support:

• Address service providers’ queries about payments.
• Handle petty cash requests as necessary.
• Analyze and submit exempted taxes (VAT) for refund according to donor guidelines.
• Enhance capacity of staff and service providers regarding payment system requirements and changes.
• Prepare and submit timely cash requests to the donor.
• Book received income accurately and promptly.
• Reconcile Balance Sheet Accounts:

**Undertake reconciliation of receivable and payable accounts for the program.

• Continuously monitor balance sheet account balances.
• Ensure timely accounting and facilitate staff advance bookings.
• Match transaction amounts in balance sheet accounts.
• Prepare monthly reconciliation statements for balance sheet accounts.

Asset Management and Administration:

• Tag and record Project assets accurately in the asset register and Sun system within the Cluster.
• Support asset acquisition, management, and disposal in accordance with donor requirements.
• Coordinate with security department and project driver for proper motor vehicle use as per WVK policies.
• Review monthly motor vehicle summary reports from project driver to ensure correct usage and efficiency.

Risk Management:

• Identify role-related risks for inclusion in Risk Connect and recommend mitigation measures.
• Assist with grant project audits following donor stipulations.
• Respond promptly and accurately to inquiries.
• Implement audit findings and recommendations in a timely manner.
• Ensure grant operations adhere to WV’s internal control systems for risk mitigation and accountability.
• Actively participate in project start-up workshops to understand project financial aspects.

Eligibility Criteria:

Applicants for the graduate internship programme must be Kenyan citizens and meet the following requirements:

• Priority given to Bachelor’s degree graduates who have been child sponsorship beneficiaries or have experienced WV’s community development at home.
• Genuine desire and capability to serve in rural and semi-urban areas among the less privileged.
• Practicing Christians, irrespective of denomination, gender, or ethnic background.
• Demonstrated good character, honesty, competence, and overall physical and emotional well-being.
• Willingness to dedicate the entire year to the project.
• Graduated within the last year with a degree in Bachelor of Commerce in Accounting/Finance, Economics, or related business field from a recognized university.
• Professional qualifications in CPA Section II.