Intern – Finance at World Vision Kenya

  • Full Time
  • Nairobi

World Vision Kenya

Key Responsibilities:

The intern will work closely with the department staff and gain exposure to the following areas in order to enhance their skills:

Financial Reporting and Analysis:

  • Input financial transactions into the accounting system.
  • Prepare accurate project funding requests and submit them to the Procurement Department.
  • Ensure prompt preparation and review of bank and M-Pesa reconciliation statements.
  • Compile precise financial analyses for management decision-making.
  • Generate and provide Project Financial Reports as required by donors.
  • Review and record Employee Expense Reports in a timely manner.
  • Review and reconcile balance sheet items on schedule.
  • Consolidate periodic Cluster compliance reports.

Processing of Financial Payments:

  • Timely process payments to service providers.
  • Facilitate timely advance requests for staff to ensure smooth operations.
  • Review M-pesa requests from various requesters for document completeness.
  • Validate M-pesa requests through Safaricom portal, coordinating corrections with requestors.
  • File final payment reports from Safaricom portal.

Financial Management and Staff Support:

  • Address service providers’ queries about payments.
  • Handle petty cash requests as necessary.
  • Analyze and submit exempted taxes (VAT) for refund according to donor guidelines.
  • Enhance capacity of staff and service providers regarding payment system requirements and changes.
  • Prepare and submit timely cash requests to the donor.
  • Book received income accurately and promptly.
  • Reconcile Balance Sheet Accounts:

**Undertake reconciliation of receivable and payable accounts for the program.

  • Continuously monitor balance sheet account balances.
  • Ensure timely accounting and facilitate staff advance bookings.
  • Match transaction amounts in balance sheet accounts.
  • Prepare monthly reconciliation statements for balance sheet accounts.

Asset Management and Administration:

  • Tag and record Project assets accurately in the asset register and Sun system within the Cluster.
  • Support asset acquisition, management, and disposal in accordance with donor requirements.
  • Coordinate with security department and project driver for proper motor vehicle use as per WVK policies.
  • Review monthly motor vehicle summary reports from project driver to ensure correct usage and efficiency.

Risk Management:

  • Identify role-related risks for inclusion in Risk Connect and recommend mitigation measures.
  • Assist with grant project audits following donor stipulations.
  • Respond promptly and accurately to inquiries.
  • Implement audit findings and recommendations in a timely manner.
  • Ensure grant operations adhere to WV’s internal control systems for risk mitigation and accountability.
  • Actively participate in project start-up workshops to understand project financial aspects.

Eligibility Criteria:

Applicants for the graduate internship programme must be Kenyan citizens and meet the following requirements:

  • Priority given to Bachelor’s degree graduates who have been child sponsorship beneficiaries or have experienced WV’s community development at home.
  • Genuine desire and capability to serve in rural and semi-urban areas among the less privileged.
  • Practicing Christians, irrespective of denomination, gender, or ethnic background.
  • Demonstrated good character, honesty, competence, and overall physical and emotional well-being.
  • Willingness to dedicate the entire year to the project.
  • Graduated within the last year with a degree in Bachelor of Commerce in Accounting/Finance, Economics, or related business field from a recognized university.
  • Professional qualifications in CPA Section II.

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