Text Book Center
- Staffing and onboarding
- Ensure that prior to hiring that there are approvals for hire.
- Positions openings have been communicated.
- Where a job description in not in place, guide the HOD to develop one.
- Appropriate selection process and criteria are done as per processes in place.
- Conduct selection process.
- Manage transitions of staff from one department to another and ensure proper documentation is maintained.
- Process offers letters/contracts for successful candidates in liaison with the Head of HR
- Conduct reference checks for all successful candidates and provide a feedback report to HOD hiring.
- Communicate reporting date to successful candidate and all documentation required on their first day.
- Send out regrets to unsuccessful candidates.
- Carry out training on recruitment process as and when required.
- Develop an onboarding plan for new staff using the onboarding template.
- In liaison with the Admin Lead, ensure onboarding is facilitated and feedback on the process from the key stakeholders collected and actioned.
- Performance Management
- Disseminate annual performance appraisal calendar.
- Ensure each staff has KPI documented.
- Support performance appraisals every quarter and each staff has documented feedback.
- Ensure teams are adhering to the performance policies put in place.
- Monitor contract lapses and transitions of staff and trigger for review and updating.
- Ensure documentation of all Performance Improvement Plans (PIPs) are available in staff files.
- Communication and Coordination
- Ensure staff issues logged through email or other HR channels are addressed by relevant persons.
- Support teams in coordinating their activities to accomplish targets.
- HR Services
- Maintain official staff personal files and ensure they are up to date on hard copy and on the HRMIS.
- Ensure there is a leave plan for each department at the start of each quarter.
- Ensure leave is properly managed and accurate.
- Ensure that all inquiries in the HR office are dealt with promptly and courteously.
- Ensure and coordinate employee safety, welfare, wellness and health reporting and employee services.
- Learning and Development
- Communicate all training dates and updates.
- Update employee information on training on the HRMIS
- Health and Safety
- Ensure up to date records on all accidents and incidents.
- Monthly reports on reported incidences and resolutions are reported.
- Employee Relations
- Document all received complains and ensure they are responded to.
- Ensure complete documentation for all disciplinary cases and ensure the process is followed.
- Support in training managers and supervisors on employee relations.
- Keep an up-to-date tracker of disciplinary cases and their resolutions.
- Share a monthly report on the 30th of each month based on the tracker.
- Offboarding
- Ensure documentation is available for all terminations and properly filled.
- Ensure staff go through clearance process.
- Ensure payment of final dues within the stipulated period and staff are issued with certificates of service.
- Payroll
- Process payroll and ensure accurate staff data
- Compliance
- Keep up to date employee files both in hard copy and the HRMIS.
Method of Application
Interested and qualified candidates should forward their CV to: recruitment@tbc.co.ke using the position as subject of email.
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To apply for this job email your details to recruitment@tbc.co.ke
