HR at Text Book Center

  • Full Time
  • Nairobi

Text Book Center

  •  Staffing and onboarding
    • Ensure that prior to hiring that there are approvals for hire.
    • Positions openings have been communicated.
    • Where a job description in not in place, guide the HOD to develop one.
    • Appropriate selection process and criteria are done as per processes in place.
    • Conduct selection process.
    • Manage transitions of staff from one department to another and ensure proper documentation is maintained.
    • Process offers letters/contracts for successful candidates in liaison with the Head of HR
    • Conduct reference checks for all successful candidates and provide a feedback report to HOD hiring.
    • Communicate reporting date to successful candidate and all documentation required on their first day.
    • Send out regrets to unsuccessful candidates.
    • Carry out training on recruitment process as and when required.
    • Develop an onboarding plan for new staff using the onboarding template.
    • In liaison with the Admin Lead, ensure onboarding is facilitated and feedback on the process from the key stakeholders collected and actioned.
  • Performance Management
    • Disseminate annual performance appraisal calendar.
    • Ensure each staff has KPI documented.
    • Support performance appraisals every quarter and each staff has documented feedback.
    • Ensure teams are adhering to the performance policies put in place.
    • Monitor contract lapses and transitions of staff and trigger for review and updating.
    • Ensure documentation of all Performance Improvement Plans (PIPs) are available in staff files.
  • Communication and Coordination
    • Ensure staff issues logged through email or other HR channels are addressed by relevant persons.
    • Support teams in coordinating their activities to accomplish targets.
  • HR Services
    • Maintain official staff personal files and ensure they are up to date on hard copy and on the HRMIS.
    • Ensure there is a leave plan for each department at the start of each quarter.
    • Ensure leave is properly managed and accurate.
    • Ensure that all inquiries in the HR office are dealt with promptly and courteously.
    • Ensure and coordinate employee safety, welfare, wellness and health reporting and employee services.
    • Learning and Development
    • Communicate all training dates and updates.
    • Update employee information on training on the HRMIS
  • Health and Safety
    • Ensure up to date records on all accidents and incidents.
    • Monthly reports on reported incidences and resolutions are reported.
  • Employee Relations
    • Document all received complains and ensure they are responded to.
    • Ensure complete documentation for all disciplinary cases and ensure the process is followed.
    • Support in training managers and supervisors on employee relations.
    • Keep an up-to-date tracker of disciplinary cases and their resolutions.
    • Share a monthly report on the 30th of each month based on the tracker.
  • Offboarding
    • Ensure documentation is available for all terminations and properly filled.
    • Ensure staff go through clearance process.
    • Ensure payment of final dues within the stipulated period and staff are issued with certificates of service.
  • Payroll
    • Process payroll and ensure accurate staff data
  • Compliance
    • Keep up to date employee files both in hard copy and the HRMIS.

Method of Application

Interested and qualified candidates should forward their CV to: recruitment@tbc.co.ke using the position as subject of email.

To apply for this job email your details to recruitment@tbc.co.ke