HR Assistant at Habitat for Humanity International

JOB PURPOSE

• Under the direct supervision of the Human Resource Manager, the HR assistant will support the Human Resources Manager in the day-to-day management of HR functions at Habitat for Humanity Kenya National Offices.

RELATIONSHIP WITH OTHER DEPARTMENTS

• All departments and staff.

DUTIES

• Support with day-to-day operations of the HR functions and duties.
• Support in the implementation of the organization policies and procedures.
• Assist in payroll preparation by providing relevant data.
• Provide support in recruitment processes, including advertisements, phone screens, consolidating applications, interview invitations, coordinating the interview & selection process, complete the due diligence process for all the selected candidates.
• Support the quality and compliance of staff on-boarding, off-boarding process and ensure exit interviews are carried out and appropriate records are kept.
• Support with staff welfare and issues as requested
• Monitor the expiry of staff contracts, end of probation and advise the HR Manager/ Line Managers/Supervisors on time.
• Manage HR documentation, including employee records, contracts, timesheets, generate regular HR data and reports such as leave utilization.
• Conducting periodic personnel file audits, maintaining up-to-date files for all staff, and ensuring the confidential maintenance of personal documents for both new and existing staff (electronically and physically).
• Managing the training calendar and ensuring that training is on schedule.
• Support in employee engagement activities and events.
• Assist with benefits administration tasks, such as enrollment, claims changes, and inquiries.
• Conducting research on HR best practices and contribute ideas for process improvements.
• Support any other HR initiatives and assignments as may be assigned by the supervisor.

KEY PERFORMANCE MEASURES / INDICATORS

• Timely filling of positions.
• Efficient & effective onboarding of new staff to ensure smooth integration.
• Efficient management of staff records/documentation
• Timely follow up on HR functions, reporting & feedback

QUALIFICATIONS

• Degree in Human Resources or Business Administration with specialization in Human Resources and must be a registered member of IHRM with good standing.
• Certified Human Resource Professional Course (CHRP) should have attained up to CHRP part II.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Understanding of HR principles, best practices, and knowledge of labor laws and government regulations that concern workplaces and employment matters.
• Ability to handle sensitive information with confidentiality and professionalism.
• Analytical and problem-solving skills.
• Good understanding of full-cycle recruiting.
• The ability to work independently or as part of a team.
• Strong analytical and problem-solving skills.
• Excellent administrative and organizational skills.
• A person of integrity
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint).
• Possess a Certificate of good conduct

EXPERIENCE

• Three years prior work experience within a fast-paced HR environment with familiarity of human resources procedures and practices.

OTHER INFOMATION

• Willing to uphold Christian principles of HFH Kenya
• Ability to work long and odd hours, including weekends
• Confidentiality
• Honesty
• High levels of integrity