HR & Admin Assistant at Halisi Family Hospital

  • Full Time
  • Nairobi

Halisi Family Hospital

Role Summary

  • The role holder supports the Operations Manager in managing HR services delivery effectively and ensuring administrative functions run smoothly.

Key Duties and Responsibilities

  • Administrative support: Perform, coordinate, and oversee a wide range of administrative tasks centered on helping manage the Operations Manager’s workload, improving efficiency and executing business plans.
  • Recruitment and selection: Develop and manage job adverts, assist in shortlisting candidates, schedule, and participate in interviews and manage the hiring process.
  • Employee onboarding: Assist new employees with contracting, coordinate the orientation program with the hiring unit, and ensure smooth integration into the company.
  • Employee relations: Address inquiries regarding HR policies and procedures, handle staff concerns, coordinate staff engagement programs and record staff feedback for continuous improvement.
  • Leave management: Track staff attendance, process leave applications, maintain leave records, and update staff on leave balances.
  • Performance management: Assist staff with performance evaluation processes, provide feedback and maintain performance records.
  • Training and development: Coordinate and schedule staff learning and development programs and maintain training records.
  • Policy development and implementation: Assist in the development and implementation of HR policies and procedures, ensuring compliance with legal requirements and best practices.
  • Payroll and benefits administration: Assist with payroll processing, maintaining related employee records, and managing employee benefits programs.
  • Records management: Maintain accurate and complete HR and employee records, open and update various business files while ensuring safety and confidentiality of such records.
  • Establish and maintain a record of all required facility licenses and insurance policies and coordinate timely renewal process.
  • Perform general administrative tasks such as managing office supplies, coordinating travel arrangements, and organizing company events.
  • Prepare and timely submit dynamic reports to the Supervisor.
  • Perform any other duties as may be assigned by the Supervisor from time to time.

Competencies Required

  • Knowledge of best and current HR practices, approaches, policies, and procedures.
  • Knowledge of the Kenyan Labor Laws.
  • Highly ethical, has integrity and observes confidentiality.
  • Exceptional communication skills – listening, oral and written.
  • A team player with strong interpersonal skills.
  • Strong leadership skills.
  • Attention to detail.
  • Highly organized with good time management skills.
  • Adaptable and flexible with ability to work with minimal supervision.
  • Strong negotiation and persuasion skills.
  • Strong problem solving and conflict resolution skills.
  • Business awareness and a good knowledge of current industry trends.

Requirements

  • Degree in Human Resource Management or Business Administration from a recognized institution.
  • A Certified Human Resource Professional (CHRP) qualification will be an added advantage.
  • At least three (3) years’ HR experience; experience within the health sector is preferred.
  • A member of Institute of Human Resources Management (IHRM) with a valid practicing license.
  • Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint and Outlook) and Internet.

Method of Application

Qualified and interested applicants should email the below documents to halisifamilyhospital@gmail.com clearly indicating the job title on the email subject, no later than 5:00pm on or before 14th April 2024.

  • One-page cover letter addressed to Human Resource detailing how your skills and experience meet the job specifications.
  • Clearly indicate your current and expected remuneration in the letter.
  • Detailed Curriculum Vitae including the names and contacts of three professional references.
  • Copies of certificates, testimonials and any other supporting documents.

To apply for this job email your details to halisifamilyhospital@gmail.com