Finance Operations Manager at Old Mutual Kenya

Job Description

The Finance Manager -Operations reports to the Financial Controller and is responsible for overseeing financial accounts, internal controls and bank reconciliations.

Key Measurable Goals

• Effective management of suppliers’ payments, statutory payments, utility bills and all branch and Head Office imprests.
• To ensure internal and bank reconciliations are done on timely basis and closing all outstanding issues.
• Budgetary and Business planning
• Tax computation and Management.
• Liaison with administration and procurement department in regard to suppliers and procurement issues.
• Liaison with Internal and External auditors.

Key Responsibilities

Finance Operations 

• Effective management of suppliers payments, timely and accurate statutory payments, utility bills and all supplier payments
• Oversight on Petty cash & imprest administration ensuring branches are adequately replenished at all times.
• Management of staff advances and settlements.
• Liaising with Procurement & Admin Manager ensuring that Creditors and suppliers are managed satisfactorily.
• Liaising with internal and External Auditors in carrying out periodical and Year end Audits respectively.
• Monitor and control the bank’s budget variance to remain within acceptable range.

Internal Controls & Bank Reconciliations

• Ensuring that all control account reconciliations are carried out on a timely basis for all control accounts and reconciling items are dealt with on time.
• Ensuring that all bank reconciliations are carried out on a timely basis, investigations done on outstanding items and cleared.
• Ensure good bank relationship management for purposes of correction and issuing of paying instructions.
• Ensuring that all fixed assets are adequately recorded, reconciled and reported.

Budget Preparations and Business planning

• Involved in Business planning and budget preparation.
• Budget control and monitoring by ensuring the budget holders take charge of their costs and through variance reports.
• Support and/or undertake cost benefit analysis on all expenditures and investments.

Taxation

• To ensure that monthly Tax computations are prepared and made on time such as PAYE, reverse tax and withholding tax.
• Perform a quarterly tax health check.

Leadership

• Mentor and develop the team, managing work allocation, training, problem resolution and leave management.

Bankwide AML, KYC & CFT

• Monitor, on a continuous basis, all transactions to ensure that unusual and suspicious transactions are reported to the Money Laundering Reporting Officer (MLRO)
• Implementing and enforcing the board approved AML, KYC & CFT policy in as far as is applicable within my area of responsibility

Staff Reporting Directly to the Job Holder

• Operations Accountants
• Administration Supervisor

PERSON SPECIFICATION

Essential

Education

• Degree in Business related Studies
• CPA (K) /ACCA

Desirable

• -Master’s degree in business or finance.
• Other Professional Certifications.

Knowledge and Skills

• Analytical skills
• Management and Leadership skills
• Financial Management
• Excellent Computer packages knowledge
• Working knowledge of Emerge T24 and Great Plains ERP

Experience

•  At least 3 years Supervisory experience in Financial Accounting.
• Tax computation and management experience.

Personal Attributes

• Demonstrate management abilities
• Analytical
• Confident
• Integrity
• Diligent
• Attention to detail