KNEC
The job is critical in building rapport with office visitors, safeguarding office facilities, and organizing office business for effective collaboration and performance. The job holder is responsible for providing a work environment that is conducive to office visitors and giving professional Secretarial support to the assigned office.
Job Description
- Providing a work environment that is conducive to office clients;
- Facilitating work of the officer one is assigned to;
- Typing routine letters, memos and reports from drafts and manuscripts; Processingdata; preparing and writing responses to simple routine correspondence;
- Operating office equipment;
- Ensuring the security of office equipment, documents and records;
- Attending to clients;
- Filing documents; receiving, recording and dispatching mail,
- Handling telephone calls, diary and appointments;
- Handling routine office duties;
- Cross-referencing correspondence;
- Reporting on any need for office repairs;
- Requisition for office stationery;
- Managing office imprest;
- Arranging for meetings and handling confidential documents.
Qualification and Experience
- For appointment to this grade, an officer must have:
- At least four (4) years cumulative relevant work experience;
- Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;
The following qualifications from the Kenya National Examinations Council:
- Typewriting (minimum 50 w.p.m)/Computerised Document Processing
- Shorthand (80 w.p.m)
- Business English II/Communications
- Secretarial Duties
- Commerce
- Office Management /Office Administration and Management
- Proficiency in computer application skills.
- Demonstrated merit in work performance;
- Proficiency in computer application;
- Fulfil the requirements of Chapter Six of the Constitution.
Key Competencies, skills and attitudes
- Integrity;
- Communication and reporting skills;
- Interpersonal skills;
- Team player.
Method of Application
TERMS OF OFFER
The Council will offer a competitive remuneration package commensurate with responsibilities of the position.
APPLICATION PROCEDURE
Interested and suitably qualified candidates should fill and submit the Application for Employment Form KNEC 2A – (for External applicants) and Application for Employment Form KNEC 2B – (for Internal applicants), an application letter, accompanied by certified copies of academic and professional certificates, detailed curriculum vitae giving details of daytime telephone contact, e-mail address, current remuneration (enclose copy of your latest pay slip), names and valid current contacts of three referees, on or before 5th November,
2024 to the address below:
The Chief Executive Officer
Kenya National Examinations Council
New Mitihani House, South C
P.O Box 73598-00200
NAIROBI
NOTES:
- The Council will only contact the shortlisted candidates and canvassing will result in automatic disqualification;
- Successful applicants offered employment will be required to submit clearance under Chapter Six (6) of the Constitution of Kenya;
- KNEC Grade 3 positions are on 5-year contract terms of service and renewal is subject to performance;
- KNEC is an equal opportunity employer and People Living with Disability, and female candidates are encouraged to apply.
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To apply for this job please visit knec.ac.ke.
