Administration at African Institute for Health and Development

Job summary:

The AIHD is seeking to recruit an Administration/HR Officer to support the Administration/Human Resources Department. The administration/HR Officer will support the day-to-day activities of our Human Resources Department. The HR& Admin Officer will act as the point of contact for
all employees, providing administrative support and manage queries. S/he will process employee data,
update company policies, and assist in the hiring process. Ultimately, s/he should be able to ensure our
administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Receiving and processing communication, including emails and telephone calls on behalf of the Institute.
• Ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed.
• Maintaining physical and digital personnel records like employment contracts.
• Update internal databases with new hire information.
• Gather payroll data like bank accounts and working days for temporary staff, interns, and consultants.
• Manage leave days and sick off using the recommended HR systems.
• Schedule job interviews and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics like total number of hires by department.
• Creating reports and memos as needed by the management and program team.
• Undertaking all logistical travel plans for project teams.
• Making hotel reservations, airport transfers, security clearances; informing all relevant parties and project team travel plans in accordance with standard operating procedures.
• Performing any other assigned duties related to project implementation and administrative tasks as needed.

Qualifications

• Must be a Holder of a Diploma or higher in Administration/Human Resource or related field from a recognized institution.
• Work experience as an HR& Admin Officer, HR Administrative Assistant, or similar role.
• Familiarity with Human Resources Information Systems (HRIS).
• Basic knowledge of labor legislation.
• High attention to detail and strong organizational skills, planning, and time-management skills.
• Ability to manage multiple tasks against tight deadlines.
• Must be proficient in use of Microsoft Office suite of products, with advanced skills in Excel.
• Requires excellent communication skills, both written and oral.
• Must demonstrate ability to successfully establish effective interpersonal relationships with a variety of management and staff and work independently toward project deliverables.
• Experience in liaising with government agencies and or donors is an asset.
• The ability to keep sensitive information confidential.