Accountant II – 12 Posts at Kenya Medical Supplies Authority (KEMSA)

(REF. KEMSA/HRA/ACC/HR/12/2024)

PURPOSE STATEMENT

The purpose of the Accountant II position is to support the financial operations of the organization by performing routine accounting tasks, including maintaining accurate financial records, processing transactions, and preparing reports. This role ensures compliance with established accounting standards and company policies while assisting in budget preparation, account reconciliation, and the timely submission of financial statements

PRINCIPAL ACCOUNTABILITIES
Financial Record Management

• Prepare and maintain accurate and up-to-date financial records in line with IPSAS and organizational policies.
• Ensure timely and accurate posting of financial transactions into the accounting system.
• Maintain proper documentation for all financial transactions and ensure compliance with internal controls.
• Implementing policies, strategies, legislations, guidelines, frameworks, norms, regulations, plans, standards and programs finance and resource mobilization;
• Ensuring sound financial and accounting principles and controls are applied to all financial transactions of the Authority;

Budget Implementation and Monitoring

• Support the preparation of budgetary performance reports by tracking and analyzing expenditure against approved budgets.
• Ensure expenditure is within approved budget limits and report any variances to the Senior Accountant.
• Assist in the preparation of budget forecasts and provide data for decision-making

 Financial Reporting

• Prepare monthly, quarterly, and annual financial reports for review by the Senior Accountant.
• Assist in the preparation of management accounts, financial statements, and statutory returns.
• Generate reconciliations, including bank, debtor, and creditor accounts, and address discrepancies.
• Receiving and analysing quarterly revenue reports;
• Ensuring correctness of revenue entries;
• Implementing the department’s charter;
• Undertaking expenditure monitoring and expenditure review and forecast;
• Fostering a corporate culture that promotes ethical practices and good corporate citizenship.

Compliance and Audit Support

• Ensure compliance with tax laws, statutory requirements, and government financial regulations.
• Implementing policies, strategies, legislations, guidelines, frameworks, norms, regulations, plans, standards and programs on accounting;
• Support internal and external audits by preparing required documentation and responding to audit queries.
• Implement recommendations from audit reports to strengthen financial controls.

Cash and Treasury Management

• Monitor petty cash usage and ensure timely replenishment with proper documentation.
• Assist in managing cash flow to ensure operational liquidity.
• Process payments and ensure proper authorization and documentation for all disbursements.

Procurement and Inventory Support

• Verify financial aspects of procurement processes to ensure budgetary compliance.
• Support the reconciliation of inventory records with financial data to ensure accuracy.

Stakeholder Liaison

• Liaise with internal departments, suppliers, and stakeholders on financial matters.
• Provide financial data and support to the Senior Accountant for effective decisionmaking.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Business Finance & Banking, Economics, or its equivalent qualification from a recognized institution.
• Proficiency in computer applications.