Project Support Assistant at UN-Habitat

RESPONSIBILITIES

Under the direct supervision of the Human Settlements Officer/Project Manager the Individual Contractor will be responsible for the following:

• Provide general support to the standard administrative activities and processes under the Projects that require application of rules and procedures.
• Provide logistical support for travel arrangements, including accommodation bookings, flight bookings, car hire, and related coordination.
• Support the organization of meetings, trainings, and conferences, including liaising with vendors, obtaining quotations, booking venues, and reconciling related documentation.
• Support with the preparation of project related meetings, in areas such as; drafting agenda, notification of participants, drafting minutes, preparations of slides and other written materials, monitoring follow ups.
• Support in updating and monitoring of various trackers e.g., procurement, travel, recruitment and cash advance.
• Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the project activities.
• Assist with the updating of a knowledge management repository tool on SharePoint that will be used to store all relevant project documents.
• Maintain orderly records and files on on-going projects and project/programme.
• Any other related tasks assigned.

Qualifications/special skills

• A high school diploma is required.
• A certificate or university degree (Bachelor’s or equivalent) in Business Management, Administration, Information Technology, Development Studies, or a related field is desirable.
• One year experience in support roles of programme management or related fields is required
• Experience in administrative support, coordinating events, monitoring processes and knowledge management is desired.