Project Assistant at Catholic Medical Mission Board – CMMB

Duties and responsibilities

Specifically, the Project Assistant will work closely with the Project Officer to perform the following tasks:

• Project Management:
• Participate in planning of project activities and set high quality performance targets, ensuring adherence to technical standards, best practices, and donor guidelines.
• Review and track progress of project implementation and utilization of project resources, using participatory processes to overcome implementation obstacles.
• Maintain up-to-date documentation related to project monitoring and implementation, including up-to-date performance data on the indicators being tracked by the project.
• Ensure a working environment of mutual trust, respect and care with other staff, encouraging effective teamwork with staff members and partners.
• Identification, recruitment and retention of beneficiaries
• Budget and Financial Management:
• Ensure that project activities comply with CMMB financial guidelines, policies, procedures and regulations.
• In collaboration with the finance teams and supporting the project officer, ensure timely payments of project beneficiaries and provide liquidation reports.
• Participate in the preparation of annual project budgets, quarterly and monthly budgets.
• Monitoring and Evaluation:
• Use appropriate project management tools to plan, review and track project progress on project implementation.
• Promote innovative/effective methods towards achievement of project objectives.
• Support documentation processes of project success stories, best practices, lessons learnt and other project innovations and learnings.
• Supervise and mentor the Linkage assistants, community champions, CHVs and other community actors towards creating and enabling environment for TB patients.
• Support implementation of community-based project activities to ensure adherence to set quality standards.
• Monitor the performance of linkage assistants, champions, CHVs as well as other community actors and continuously mentor them as needed.
• Work with the Project and M&E Officers to prepare donor project narrative reports, collect monthly and quarterly performance data, as well as other reports needed/required.
• Regularly organize and coordinate meetings with key stakeholders on project progress and challenges.
• Partnership:
• Engage stakeholders at all stages of the project cycle for their insights on the appropriateness of project approaches and interventions.

Minimum Qualifications

• Bachelor’s Degree in Social Sciences, Community Health or related field.
• At least two -year experience in community health work within a public health focused Non-Governmental Organization.
• Experience working with health service delivery professionals (e.g. Community Health Workers, health care workers)
• Extensive understanding of Community Health Strategy and working with the various structures under the Community Health Strategy.
• Highly organized, flexible, and adaptable to changing priorities and able to work well under deadlines with minimum supervision
• Excellent computer skills using MS Word, Excel, PowerPoint and Outlook—You must have demonstrable ability to format documents, prepare charts and manipulate data
• Excellent verbal and written communications skills to include conflict resolution, priority management, and managing expectations of multiple clients