NGO Jobs-Executive Assistant at Christian Blind Mission

NGO Jobs-Executive Assistant at Christian Blind Mission – Christian Blind Mission Kenya Job Details

About CBM

CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.V.) is an international development organisation committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all.About the role:The Executive Admin will provide vital administrative support to the Program Development & Implementation Director and Program Development &Implementation Global Heads (PDI). This role is central to ensuring the smooth management of the Director’s calendar and activities, enabling efficient day-to-day operations and fostering effective coordination across key functions.

These are your responsibilities

• Proactively organize and maintain the Global PDI Director ’s as well the 2 Global heads’ diaries.
• Ensure smooth execution of Global PDI Director initiated external events through planning, logistics, and preparation of background materials.
• Lead and coordinate organizing internal and external meetings on behalf of the Global PDI Director.
• Preparation of travel and accommodation arrangements, manage travel expenses for the Global PDI Director.
• Compiling and preparing reports, presentations, minutes and other correspondences as requested.
• Monitoring and follow-up of processes, projects and activities related to work packages as assigned.
• Advice the Global PDI Director of matters requiring personal attention, with associated deadlines.
• Managing routine correspondence on behalf of the Global PDI Director; dealing with matters requiring attention or referring them to the appropriate person in the absence of the Global PDI Director.
• Liaise with relevant teams to ensure Global PDI Director s active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
• Operate communication software in conference rooms, and host conference and video calls effectively
• Filing and record keeping.

These are your qualifications

• Relevant university degree in social sciences, project management, business administration, or related field.
• Professional experience of 5 years in a similar role.
• Fast and accurate minute taking skills, shorthand skills preferable.
• Discretion and confidentiality.
• Ability to prioritize work and meet deadlines.
• Mature, dependable self-starter who follows through on tasks.
• Excellent written and oral communication in English.
• Ability to communicate effectively at various levels within the organization.
• Proven good organizational and coordination skills.
• A high level of autonomy and flexibility.
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
• Advantage of lived experience with disability.
• Willingness to adhere and commit to CBM’s Values and Safeguarding Policy.
• Excellent computer skills in the use of Microsoft office suite

What we offer

• A meaningful position with a lot of creative freedom in the world’s leading organisation in the field of Disability Inclusive Development
• A fair salary and other social benefits based on the local conditions in the country you apply for
• An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit