UN Jobs- Admin Assistant, G6 at UN-Habitat

General Administration

• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively and liaises frequently with staff and internal team members of the section both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., travel, programmes, monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, workshops, expert group meetings, conferences and translations).
• Provide guidance, training, and supervise the work of more junior staff, consultants, UNVs and interns.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures. Contract Administration
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Reconciles the contractors’ invoices against the goods and services provided by the vendors/contractors and approved by the UN.
• Process the payment of contractors’ and vendors’ invoices and monitor payments.
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of progressively responsible work experience in administrative services, finance, accounting, audit, human resources or related areas is required.
• The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
• Experience with System Application Programme (SAP) based Enterprise Resource Planning (ERP) systems, is desirable
• Experience with the United Nations or similar international organizations is desirable.
• Experience in budgeting, project administration, technical cooperation, accounting management or related areas is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.