Administration Officer at Open Society Foundations

• Responsibilities of this role could include logistics support, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.

Key responsibilities

• Manage a wide range of administrative and executive support tasks, including events management and logistics support.
• Assist with events management, workshops, and other   logistical aspects, with limited supervision.
• Support the President with administrative functions, including coordinating schedules, travel arrangements, planning complex stakeholder meetings/events, and researching/arranging logistics.
• Serve as a critical communications liaison between the Office of President, and the OSF Network as a whole, exercising considerable discretion and working under limited supervision
• Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed
• Take notes in meetings and supports project management as required.
• Support management of contracts and vendors for local outsourcing where needed to ensure alignment with global policies
• Perform other tasks and responsibilities as required, demonstrating resourcefulness and self-motivation with the ability to work independently and creatively solve problems.

The ideal candidate (essential criteria)

• Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace
• Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity
• Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions
• Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice
• Managing Change – Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up
• Able to build consensus with diverse audiences/stakeholders
• Possesses cultural sensitivity to work respectfully and effectively in different settings