Executive Assistant – PANA at Mastercard Foundation

WAYS YOU CAN CONTRIBUTE

• Manage the ED’s calendar, including scheduling meetings, appointments etc.
• Manage and coordinate ED of PANA travel arrangements, to include accommodation, ground/air transport, immigration/ Visa/immunization details
• Prepare and submit expense reports accurately and efficiently in line with organizational policies
• Manage and coordinate internal and external events/meetings for the ED of PANA- act as an effective ‘gatekeeper’ while ensuring access to the ED of PANA.
• Prepare/coordinate talking points, pre-read materials and the agenda
• Capture complete and detailed minutes of meetings, ensure timely distribution to attendees and related staff
• Working closely with the office coordinator, coordinating program meetings and events logistics, including room bookings, catering, refreshments, etc.
• Maintain the content of shared folders that the Programs team uses in good order.
• Compose routine correspondence to support the ED office in interaction with internal staff and external stakeholders
• Support to coordinate and compile material for (Foundation) EXCO and GMT/PST reporting
• Organize and maintain documentation/files related to the Executive Director
• Build, liaise and sustain relationships with Executive Assistants /offices for Mastercard Foundation key partners, stakeholders
• Provide support in budget preparation and forecasting. Supporting Financial management processes in line with policies and processes
• Provide backup to other (Foundation) Executive Assistant /Administrators as require.

WHO YOU ARE

• A College Diploma or University degree in any related field
• Minimum 3 – 5 years of experience in an Administrative Assistant role in a fast-paced environment. Local experience preferred.
• Experience in an Executive Assistant role in a fast-paced environment. Local
  experience preferred.
• Understanding and some level of experience in program work is preferred
• Excellent prioritization and time management skills.
• Excellent planning and logistical skills
• Excellent interpersonal skills, exhibiting grace under pressure.
• Excellent English, written and spoken communication skills, and ability to communicate in Kiswahili.
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and
  SharePoint).
• Detail-oriented with a demonstrated ability to consistently and effectively produce high-quality work
• Able to work independently with little direction or supervision and possess the ability to coordinate and manage multiple projects.
• Well-established networks of service contractors, relevant stakeholders and partner organizations