Examinations Clerk – 3 Posts at Kenya National Examinations Council (KNEC)

Job Description

Examination Management

The duties and responsibilities will entail:

• Receiving, sorting and filing registration of candidates documents from the sub-county directors of education and heads of institutions;
• Verifying and amending registration data;
• Sorting green bags;
• Preparing materials required for the centering of the examination/assessment;
• Compiling documentary evidence for resolving examination and certificates queries;
• Checking, Packing and dispatching of nominal rolls;
• Packing and dispatch of examination/assessment materials;
• Receiving, filing of Report and Certificate of Supervision, attendance registers and other related documents,
• Document reading of candidates scripts;
• Packing and dispatching of examination results printouts, results slips and academic certificates;
• Facilitating the processing of examination/assessment results;
• Recording scripts, question papers and other related examination/assessment materials from the examiners at the marking centre;
• Maintaining examiners’ registers at the marking centres.

Field Administration

• Filing of examiners and assessors reports
• Preparing examiners/assessors list in readiness for invitation for marking;
• Sorting and filing examiners’ claim forms;
• Packing marking stationery and other related documents;
• Maintaining examiners registers at the marking centres;
• Arranging and packing scripts, question papers, marking schemes, and related examination materials in preparation for marking exercise;
• Recording scripts, question papers, and other related examination/assessment materials from the examiners at the marking centre;
• Summarizing examiners’ apportionment list for marking;
• Packing supervision circulars and other documents for the administration of examinations/assessments;
• Preparing files and documents for briefing and sensitization;
• Receiving, filing, and verifying supervision personnel data and all related documents from Sub County Directors of Education.

Qualification and Experience

For appointment to this grade, a candidate must have:

• Certificate in Education, Information Communication Technology, Records Management, or equivalent qualification from a recognized institution;
• Kenya Certificate of Secondary Education (KCSE) mean grade D+;
• Proficiency in computer application;
• Fulfill the requirements of Chapter Six of the Constitution.

Key Competencies, Skills, and Attitudes

• Integrity;
• Communication and reporting skills;
• Interpersonal skills;
• Team player.