Finance and Admin Manager – Remote at Panagora Group

Finance and Admin Manager – Remote at Panagora Group – Panagora Group Kenya Job Details

Principal Duties and Responsibilities 

• Lead the timely development of the LGHS annual work plan budgets and country workplan budgets in collaboration with the project team. Support country work plan budget negotiations with USAID, Missions, and partners.
• Track project spending and projections against annual work plan budgets and contract obligations.
• Support financial management and administration of country programs to ensure the effective, efficient, and compliant operations of country programs. Work with the LGHS Deputy Project Director (DPD), Activity Management Team (AMT) and Country Support Manager to ensure that country programs are managed in accordance with LGHS and Panagora policies and procedures, comply with USAID rules and regulations, and comply with local laws. Provide guidance to resolve outstanding issues.
• Support program administration, including but not limited to human resources, logistics, procurement, sub-contracts, grants, and accounting/finance.
• Ensure the accuracy of financial reporting, track project spending against annual work plans, and prepare financial and accrual reports for both USAID and Panagora Group.
• Conduct monthly/quarterly forecasting exercise of project projections and prepare quarterly budget and accruals reports, including labor costs, and project status report in Costpoint (including analysis of budget vs. actual variances).
• In collaboration with corporate F&A, review and process invoices from subcontractors, consultants, grantees, and other vendors.
• Works in close coordination with the DPD, the Grants Sr Specialist, and the Country Leads to develop and track approval and disbursal processes, budget tracking and grants monitoring.
• Assist in subcontract and grant management, including analyzing and monitoring of financial data to ensure compliance with the donor’s requirements.
• Implement and manage country financial policies in compliance with Panagora policies, client policies, and local laws.
• Prepare and process vouchers in Costpoint for submission to Accounts Payable for payment.
• Review travel advance requests, issue advances and process travel claims.
• Assist with audit preparation and timely response to audit requests.
• Ensure expenses are correctly allocated to the correct project ID/CLINs and accounts.
• Maintain records and file documents.
• Perform other financial tasks as needed.

Requirements 

• Bachelor’s degree in finance or relevant area: management, public administration, health policy, economics, business
• Minimum 5 years of experience of financial management of large donor-funded development projects.
• Proven experience successfully managing administration and finance of United States Agency for International Development (USAID) funded projects including experience in submitting high quality reports; developing, analyzing and reviewing budgets; analyzing expenses, variances, accruals, and pipelines
• In-depth understanding of compliance with applicable standards (i.e, GAAP, CAS), US Government rules and regulations.
• Demonstrated budgeting skills and in-depth knowledge of cost accounting and financial management in government contracts, with proven attention to detail with accuracy and reliability as key drivers of success.
• Experience managing donor-funded sub-awards and subcontracts; experience with grant management preferred.
• Experience in risk management and implementation of internal controls.
• Demonstrated ability to manage multiple activities simultaneously and work in a complex environment with teams whose members are physically located in different time zones and geographic areas around the world.
• Ability to communicate effectively with program and technical staff concerning regulatory policies and procedures and compliance issues.
• Attention to detail and excellent analytical skills.
• Knowledge of and hands-on experience with MS Excel, Costpoint, and other accounting software.
• Proficiency with MS Office Suite.
• English required; proficiency in one or more foreign languages preferred, especially French.

APPLY HERE