Admin Assistant at Delegation of the European Union to Kenya

To provide administrative and operational support to the Administration’s Housing and Infrastructure area by giving technical guidance and assistance to the Section management.  Also, to give assistance in handling contracts and procurement related to logistics.

Main tasks:

• Procurement of office building and accommodations
• Follow up of tender procedures related to logistics and general backup of the Procurement Officer.
• Contract management of all office building, accommodations, security and HoD Residence related contracts
• Management and maintenance of office building
• Operational initiator in ABAC workflow
• Initiating Agent in ABAC Contracts
• Rent payments for all accommodations
• Support of staff for accommodation files
• Establishment and follow up of MoUs
• Establishment of invoices relating to MoUs and housing agreements.
• Co-location backup.
• Coordination and follow-up with relevant official bodies concerning water, electricity and other housing issues.
• Back-stopper in handling of the inventory management.
• Back-stopper/assisting in setting up of delegation storage facilities.
• Security Radios Maintenance and Inventory.
• Car fleet management backup
• Assisting/giving guidance in office Maintenance accommodations, residence refurbishment, repairs & maintenance & works.
• First line contact person for trouble shooting issues at the Official residence
• Coordination with office building management & other lessees.
• Any other duties assigned by the HoA or team leader

EDUCATION and experience required

• Kenya Certificate of Secondary Education (or equivalent in European education systems of 12 years of schooling)
• Diploma in Purchasing and Supplies (Procurement) and/or Administrative/Logistics related courses – is an added advantage
• More than 5 years relevant work experience in management of Operations & Logistics and/or Administration and Procurement