Office Administrator Job (40-50K)

Office Administrator Job (40-50K) – Corporate Staffing Service Kenya Job Details

About the Role

Corporate Staffing Service is recruiting an Office Administrator to join their team in Nairobi on a full-time basis. This Office Administrator Job (40-50K) involves delivering comprehensive administrative and executive support to management while ensuring day-to-day office operations run smoothly. The role sits at the centre of office coordination, requiring someone who can manage multiple priorities, maintain strict confidentiality, and uphold professional standards across all administrative functions.

The employer is a multi-sector business group that values organized, detail-oriented professionals capable of working independently in a structured corporate environment. You will report to senior management and work across departments to support administrative processes, records management, and communication flows. This is a hands-on position suited to someone with proven secretarial or office administration experience.

Key Responsibilities

• Oversee day-to-day office operations including correspondence routing, filing systems organization, meeting scheduling, and administrative workflow management
• Provide direct administrative support to management by preparing reports, presentations, letters, and official documentation as required
• Maintain both physical and digital filing systems with emphasis on accuracy, confidentiality, and quick retrieval of company records
• Schedule and coordinate meetings, prepare meeting agendas, record minutes, and follow up on agreed action items
• Handle internal and external communications including email management, official correspondence, and telephone inquiries
• Prepare, format, and proofread official documents, reports, memoranda, and presentations according to company standards
• Maintain compliance-related and administrative records in line with organizational policies and legal requirements
• Ensure proper documentation, tracking, and secure storage of sensitive company information

Requirements & Qualifications

• Bachelor’s Degree or Diploma in Secretarial Studies, Office Administration, Business Administration, or a closely related field
• Minimum 3 years of verified experience in secretarial services, office coordination, executive support, records management, or administrative operations
• Demonstrable knowledge of office administration procedures and documentation standards
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills suitable for correspondence and inter-office communication
• Proven organizational and multitasking abilities with meticulous attention to detail
• High degree of professionalism, discretion regarding confidential matters, and personal integrity
• Capacity to manage multiple priorities independently and complete tasks to deadline

What to Expect

• Work in a structured corporate environment with clearly defined administrative processes and management support
• Opportunities to develop expertise in records management, compliance documentation, and executive-level support
• A role where your organizational skills and attention to detail directly impact office efficiency and management effectiveness
• This Office Administrator Job (40-50K) position in Nairobi is open to qualified candidates. Click Apply below to submit your application.

Method of Application

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title in the email subject (Office Administrator) to: [email protected] before 15th July 2026.

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.

Corporate Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process.