Project Administrative Assistant at University of Nairobi

Project Administrative Assistant at University of Nairobi – University of Nairobi Kenya Job Details

About the Role

The University of Nairobi is recruiting a Project Administrative Assistant for a full-time position based in Nairobi. This role sits within the institution’s project management and administrative operations, supporting the coordination and delivery of funded research and development initiatives across the university. You will be responsible for maintaining project documentation, managing schedules, and ensuring compliance with institutional and funding body requirements.

As a Project Administrative Assistant at University of Nairobi, you will work closely with project teams, researchers, and senior management to keep project operations running smoothly. The position requires strong organisational skills, attention to detail, and the ability to manage multiple projects simultaneously while adhering to data protection and confidentiality standards.

Key Responsibilities

• Provide administrative support to project grant management activities, including documentation, correspondence, and budget tracking.
• Coordinate project operations across University of Nairobi departments, liaising between project teams and leadership to ensure timely delivery of objectives.
• Maintain accurate and current employee records in both physical and digital formats, ensuring strict confidentiality and compliance with applicable data protection legislation.
• Manage and update an electronic database of postgraduate research projects, including project timelines, milestones, and associated training schedules.
• Prepare project reports, meeting minutes, and administrative correspondence as required by project coordinators and supervisors.
• Monitor project schedules and alert relevant parties to upcoming deadlines or required submissions.
• Perform additional administrative duties as assigned by supervisors or project leadership.

Requirements & Qualifications

• Bachelor’s degree in Social Sciences, Humanities, Business Management, Project Management, Office Management, or a related discipline, plus a minimum of two (2) years of experience in program implementation within Human Resources.
• Alternatively, a Diploma in Management, Accounting, Project Management, Office Management, or a related field, combined with at least five (5) years of experience working in large-scale program implementation environments.
• Proficiency in word processing applications and spreadsheet software, with advanced skills in Microsoft Excel.
• Strong organisational and time management abilities, with the capacity to manage competing priorities.
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• Clear written and verbal communication skills in English.

What to Expect

• You will work in a university environment with exposure to research, postgraduate training, and project-based funding mechanisms.
• The role requires accuracy, discretion, and the ability to follow institutional policies and external compliance requirements.
• This Project Administrative Assistant at University of Nairobi position in Nairobi is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Notes:

• Applicants should email their application letters, certified copies of certificates and curriculum vitae (CV) giving details of their qualifications, experience and three (3) referees indicating their telephone contacts and e-mail contacts;
• Applications and related documents should be forwarded addressed to the Director, Human Resource, University of Nairobi;
• Applicants should state their current designations, salaries and other benefits attached to those designations;
• The application letter must bear the reference code indicated in the advertisement;
• Late applications will not be considered.
• Applications should be emailed as one file in PDF

CLOSING DATE: MONDAY, JULY 13, 2026

Send your application to [email protected]