Virtual Assistant at Staffinity hub

Virtual Assistant Job

We’re seeking a highly organized, proactive, and reliable Virtual Assistant to join our fast-growing remote team at Staffinity. You will act as the administrative backbone of our operations — supporting our internal team and external clients with daily tasks, project coordination, communication, and organizational upkeep.

This is a full-time, long-term position that offers the chance to work with a dynamic international team helping companies scale faster through remote staffing. You’ll work in a digital-first, process-driven environment where reliability, clarity, and initiative are highly valued.

If you’re someone who thrives on keeping things in order, loves supporting high-performance teams, and has excellent communication skills, we want to meet you.

About Staffinity

Staffinity helps businesses scale smarter by providing them with top-tier remote talent — from Virtual Assistants and SDRs to marketers, operations managers, and more. We combine human vetting with automation to source, screen, and deliver vetted remote hires that plug seamlessly into our clients’ teams.

We’re on a mission to eliminate the friction of hiring remote staff by building a streamlined, performance-focused hiring engine. With a global talent pool and a network of forward-thinking clients, we’re shaping the future of distributed work.

What We’re Looking For

• We are looking for a Virtual Assistant who is:
• Exceptionally organized and process-driven
• A strong communicator in English (written and verbal)
• Proactive — you don’t wait for instructions, you anticipate needs
• Skilled in using digital tools like Google Workspace, Notion, Slack, Trello, and Zoom
• Capable of handling multiple tasks and deadlines without breaking a sweat
• Comfortable working independently but also a team player
• Has prior experience as a VA, Executive Assistant, or similar admin/support role
• Bonus: Familiarity with CRM tools, LinkedIn, or outreach tools

Key Responsibilities

• Inbox and Calendar Management
• Schedule meetings, manage time zones, send reminders
• Keep inboxes clean and organized with filters and labeling systems
• Client & Team Communication
• Respond to inquiries, send follow-ups, and maintain professionalism across channels
• Help onboard new clients or team members
• Administrative Support
• Organize documents, update trackers, take meeting notes
• Create, update, and maintain SOPs and internal documentation
• Project Coordination
• Assist with task management, keep timelines updated, and nudge the team to hit milestones
• Keep Notion, Trello, or ClickUp boards up to date
• Research Tasks
• Perform competitor research, tool comparisons, or list-building tasks as needed
• Source candidate profiles or lead lists based on clear criteria
• Data Entry & Reporting
• Maintain internal databases, organize spreadsheets, and assist with performance tracking
• Provide summaries or data insights to support decision-making
• Tool & Account Management
• Help manage logins, permissions, and account updates for key team tools

What You’ll Get

• 100% remote flexibility — work from anywhere
• Opportunity to work with an international team and top-tier clients
• Room for growth into operations, client management, or specialized support roles
• Structured onboarding and documented processes to help you succeed
• Be part of a company transforming how businesses build their teams

How to Apply

Click Here to Apply