Aga Khan Education Service, Kenya (AKESK)

OVERALL RESPONSIBILITY

Reporting to the Project Manager, the successful candidates will Work closely with the project team to provide dedicated project & administrative support, working alongside the team to coordinate, support, and deliver cancer project deliverables, liaising with Oncology team leaders, clinical support areas, finance and procurement teams & external organizations.

KEY RESPONSIBILITIES

Provide daily administrative support to the Project office.
Manage calendars, schedule meetings, and coordinate appointments and engagements for the project office.
Draft, prepare, and edit correspondence, reports, presentations, and other official documents.
Take accurate minutes during meetings and ensure follow-up on action items.
Maintain well-organized filing systems and ensure confidentiality of departmental records.
Act as the liaison between the project office and internal departments or external stakeholders.
Support the planning and coordination of departmental events, training sessions, and initiatives.
Assist in the implementation of quality improvement and patient safety activities.
Ensure proper custody, use, and maintenance of departmental equipment, supplies, and assets.
Organize and document project meetings, including taking minutes and following up on action points.

The requirements

REQUIREMENTS

Diploma in Business Administration, project management or a related field from a recognized institution.
Minimum of three (3) years’ experience in a similar or related administrative role, preferably within a healthcare environment.
Excellent written and verbal communication skills.
Strong organizational and time-management capabilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).