Procurement & Stores Assistant at Nkasiri Adventure Park

Key Responsibilities

Procurement Support

Requisition Management

• Receive, verify, and process purchase requisitions from various park departments (eg, F&B,
• Adventure Activities, Maintenance, Accommodation, Office).
• Ensure requisitions are complete, accurately specify requirements, and have appropriate approvals.

Supplier Engagement:

• Assist in identifying potential suppliers, obtaining quotations, and comparing prices, quality, and delivery terms from multiple vendors in Kenya.
• Maintain positive relationships with existing suppliers and identify new, reliable sources.
• Communicate regularly with suppliers regarding order status, delivery schedules, and any discrepancies.

Order Processing:

• Prepare and issue purchase orders (POs) accurately and in a timely manner.
• Follow up on orders to ensure timely delivery and resolve any issues (e.g, delays, damages, incorrect items).

Market Research:

• Conduct basic market research to stay informed about commodity prices, new products, and supplier trends relevant to adventure park operations (e g.. F&B supplies, outdoor gear, maintenance materials).

Documentation:

Maintain comprehensive and organized procurement records, including requisitions,
quotations, purchase orders, delivery notes, and invoices, ensuring easy traceability.

Stores Management

Inventory Control:

• Manage the receipt, storage, and issuance of all incoming goods and materials for the park
• Conduct regular physical inventory counts and reconcile with stock records to ensure accuracy.
• Identify and report discrepancies, damages, or expired items immediately.
• Implement and maintain a proper labeling and shelving system for efficient storage and retrieval

Receiving & Issuance:

• Inspect incoming deliveries against purchase orders and delivery notes for quantity, quality, and accuraсу.
• Generate Goods Received Notes (GRNS) for all incoming supplies.
• Issue materials and supplies to authorized personnel from various departments upon approved requisitions.
• Maintain accurate records of all goods issued.

Stock Rotation & Loss Prevention:

• Implement First-In, First-Out (FIFO) principles, especially for perishable goods, to minimize spoilage and waste.
• Monitor stock levels to prevent stock-outs and overstocking, initiating reorder processes as needed.

Cleanliness & Organization:

• Ensure the stores area is always clean, well-organized, secure, and adheres to health and safety standards.
• Safely handle and store hazardous materials, if any, according to regulations.
• Reporting:
• Prepare regular stock reports, including consumption rates, low stock alerts, and expiry dates.

General Administration & Compliance

• Assist in processing supplier invoices and liaise with the finance department for timely payments
• Ensure all procurement and stores activities comply with Nkasiri Adventure Park’s policies, procedures, and ethical guidelines.
• Adhere to relevant Kenyan legal requirements and best practices for procurement and inventory management.
• Provide support to other departments as needed, particularly during peak seasons or large events.

Qualifications

Education:

• Diploma in Supply Chain Management, Procurement, Stores Management, Business
• Administration, Logistics, or a related fieid from a recognized institution.
• Professional certification (e.g., KISM, CIPS Level 1 or 2) is a strong advantage.

Experience:

• Minimum of 1-2 years of progressive experience in procurement and/or stores management,
• preferably within the hospitality, tourism, adventure, or retail sectors in Kenya.
• Demonstrable experience with inventory management systems (manual or digital).
• Basic knowledge of adventure park specific supplies (e.g., safety gear, F&B consumables,
• maintenance spares) is a plus.

Skills & Competencies:

• Organizational & Detail-Oriented: Exceptional organizational skills with meticulous attention to detail and accuracy in record-keeping and inventory management.

How to Apply

Interested candidates are invited to submit their comprehensive CV and a compelling cover letter outlining their experience to recruitment@nkasiri.co.ke with a copy to
jackie@nkasiri.co.ke by July 18, 2025,

Please clearly indicate “Procurement and Stores assistant” in the subject line.