Outstation Accountant – Zambia at Kenya Airways

Brief Description        

The candidate will coordinate the finance function at the station and to facilitate the updating of financial records in compliance with management policies and procedures, and local regulatory requirements and financial reporting best practices and standards.

Detailed Description
Principal Accountabilities (Responsibility)

• Balance daily sales returns and raise cash receipts and bank daily sales in compliance with Treasury policy to prevent loss. Submit copies of return, and manual documents to the Head office to facilitate prompt reconciliation and allocation.
• As the custodian of the station’s petty cash, monitor petty cash balances on a daily basis, reconcile petty cash balances to physical cash held to ensure no loss, and request for replenishment in time to ensure the Station neither runs out of funds nor holds excessive funds.
• Review Station petty cash expense claims for validity, authenticity and proper supporting documentation and approval as per company policy before payment to the claimant.
• Promptly scan and submit authenticated and validated supplier invoices to the Head office for settlement to ensure suppliers are paid by due dates to avoid late payment penalties and impairment of the company’s reputation.
• Check and validate all Direct Operating Costs (DOCs) invoices to contract rate and operations statistics before submitting them to Head Office
• In liaison with the sales offices, receive and promptly process ticket refund requests.
• Print and dispatch invoices and statements promptly to customers and in liaison with the Country Manager, follow up with debtors for payment to ensure debts are collected as per credit policy and that credit limits are not exceeded.
•  Prepare and maintain asset records to ensure accuracy, completeness and existence. Tag all assets with company tags at all times, and periodically verify physical existence to ensure no loss
• Ensure safe custody of cash and other Station accountable documents by locking them in a safe under lock and key at all times in compliance with company policy to ensure no loss or misuse. Periodically carry out physical verification and reconcile to the records.
• In liaison with the Manager of Insurance Services, place and periodically renew insurance policies for staff and assets at the station to ensure the company is not exposed to loss at any time
• Advise Country/Area Manager on financial matters and provide required reports to support the commercial function.
• Liaise with tax authorities and tax consultants/advisors and the Tax Manager at Head Office as appropriate to ensure full compliance for smooth operations of the station
• Ensure all station purchases are as per the company’s procurement policy, and support the station by quotes for the purchases while ensuring that the company gets value for money
• Co-ordinate audits at the station; statutory Audits, internal and external audits, and ensure timely closure of any audit items
• Timely preparation of station payroll, and to ensure all monthly inputs are submitted to head office – Manager Compensation & Benefits by/before the 10th of every month
•  Prepare annual finance budget and provide an explanation of monthly variances between actual and budget.
• Support and ensure timely repatriation of funds from the station.

Job Requirements
Qualification(Minimum)  

• Bachelor of Commerce (Accounting) or related business degree from a recognized University
• CPA qualification or equivalent.
• 3 years of relevant accounting experience in a commercial environment.
• Airline experience would be an added advantage.

Additional Details
Other Skills

• Proficiency in MS Office applications.
• Proficiency in English (spoken and written).
• Good analytical skills.
• Practical working experience in the use of accounting packages.
• Responsible and reliable.
• Proactive and result-oriented.
• Attention to detail.