Office Administrator at Mini Group

Office Administrator at Mini Group – Mini Group Kenya Job Details

Key Duties & Responsibilities

Administrative Support

• Organize and coordinate office operations, procedures, and resources.
• Maintain and update digital and physical office files, records, and documentation.
• Handle general correspondence, including emails, letters, and internal memos.
• Follow up on service contracts with various service providers.

Reception & Front Desk Duties

• Greet visitors and direct them appropriately to maintain a professional front-of-house presence.
• Answer, screen, and forward incoming phone calls professionally.
• Manage incoming and outgoing mail and courier packages.

Office Supplies & Inventory Management

• Monitor and replenish office supplies and equipment to ensure availability.
• Maintain inventory records and liaise with vendors for procurement.
• Ensure office equipment is well-maintained and arrange for repairs as necessary.

Meeting & Event Coordination

• Assist in organizing internal meetings, team events, and office functions.
• Prepare meeting agendas, take minutes, and distribute notes to stakeholders.
• Ensure meeting rooms are clean, organized, and equipped with necessary materials.

Data Entry & Document Control

• Input and maintain accurate records in company databases and systems.
• Assist with the preparation of reports, spreadsheets, and presentations.
• Ensure strict confidentiality and proper handling of sensitive and proprietary information.

Qualifications & Experience

• Bachelor’s degree or Diploma in Business Administration or a related field.
• 1–3 years of experience in an administrative, receptionist, or office assistant role.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or office management systems is an added advantage.
• Strong organizational and multitasking abilities with high attention to detail.
• Excellent verbal and written communication skills and a professional demeanor.
• Basic knowledge of vehicle maintenance, local routes, and traffic conditions.
• Strong problem-solving skills and the ability to work well under pressure.