Office Admin NGO Job (50K) at Corporate Staffing Services

Office Admin NGO Job (50K) at Corporate Staffing Services – Corporate Staffing Services Kenya Job Details

Admin Jobs

Industry: NGO
Reports to: Human Resource Manager
Accountable to: Directors
Supervises: Receptionists
Location: Nakuru
Gross Salary: Kes 50,000

Our client is seeking an Office Manager to ensure the smooth, efficient, and organized functioning of their office, administrative systems, and staff support processes. This role will oversee daily office operations, facility management, staff coordination, compliance, and internal communications. The Office Manager will help ensure that all staff, visitors, and ministry activities operate within a professional, hospitable, and Christ-centred environment.

Key Responsibilities:

Office Operations & Facility Management

• Oversee daily office operations, including cleanliness, supplies, workspace organization, and readiness of offices, classrooms, and shared spaces.
• Ensure front-office operations meet professional standards: welcome visitors, manage guest needs, prepare meeting rooms, and oversee tea/water service.
• Track and coordinate facility and asset oversight, including office equipment, furniture, keys, and non-IT assets.
• Arrange repairs, maintenance, and replacements in collaboration with HR and Operations leadership.
• Maintain high standards of health, safety, and hygiene, including first-aid supplies, fire safety checks, evacuation drills, and visitor sign-in processes.

Administrative Systems & Policies

• Develop, maintain, and update office policies, procedures, and filing systems (digital & physical).
• Create and maintain standard office procedures, checklists, and administrative workflows.
• Track key operations KPIs (office productivity, response times, adherence to procedures) and recommend workflow improvements.
• Support continuous improvement of office processes, internal tools, and communication systems.

Staff Support & HR Coordination

• Coordinate staff onboarding, including preparation of orientation materials, scheduling, and system access.
• Maintain and update employee documentation, personnel files, and onboarding records.
• Assist HR with routine administrative tasks, attendance monitoring, and staff roster updates.
• Provide guidance to staff on office processes and procedures under the supervision of the HR Manager.

Calendars, Meetings & Event Logistics

• Manage staff calendars, schedule meetings, appointments, and travel arrangements.
• Coordinate logistics for assemblies, devotions, staff trainings, events, parent meetings, and visitor or mission-team hosting needs.
• Ensure meeting rooms and shared spaces are properly set up and equipped for activities.

Technology & IT Liaison

• Liaise with IT to ensure office technology, devices, and shared digital tools function efficiently.
• Provide basic support to staff for devices, printers, copiers, and other office technology.
• Coordinate IT support requests as needed.

Internal Communication & Staff Welfare

• Support internal communication by preparing notices, memos, meeting summaries, and updates.
• Assist in coordination of staff devotions, retreats, welfare activities, and internal events.
• Ensure timely flow of information across all departments.

Finance, Procurement & Budget Oversight

• Manage the office administration budget and monitor expenditure.
• Liaise with Accounts on invoices, utilities, procurement, and payroll-related administrative support.
• Receive, verify, and process requisitions, stock deliveries, and forwarding of payment documentation.

Compliance & Governance

• Ensure compliance with health, safety, legal, and administrative requirements.
• Maintain records for audits and internal control purposes.
• Monitor adherence to the company’s policies, procedures, and statutory obligations.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Management, Operations, or related field.
• Minimum 3–5 years of experience in office administration, operations, or facilities management (NGO/ministry experience preferred).
• Strong digital literacy, including MS Office Suite and shared digital tools.
• Knowledge of HR processes, procurement, budgeting, and compliance requirements is an advantage.
• Experience in coordinating multi-departmental operations and staff support.    

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title on the email subject (Office Administrator) to jobs@corporatestaffing.co.ke before 3rd March 2026