Invoicing Clerk at BlackIvy Group

Invoice and Credit Note Processing:

• Generate invoices for all orders to customers and other SimpliFine outlets.
• Capture orders and generate order confirmations
• Generating and issuing invoices to customers.
• Maintaining records of sent invoices.
• Post and issue all approved credit notes

Data Entry And Accuracy

• Entering invoice data into the company’s accounting system.
• Maintaining accurate and up-to-date records of invoices.
• Ensuring data accuracy and completeness of all documents.

Discrepancy Resolution

• Receive all Proof of Delivery (PoDs)
• Check and identify any discrepancies and refer discrepancies for resolution.

Record Keeping

• Maintaining historical records by filing documents e.g Invoices, PoDs and other relevant documents
• Retrieve filed documents when required

Customer Service

• Communicating with customers and internal departments to resolve issues

Other Tasks

• Generating sales data reports including invoice reports.
• Supporting financial staff and auditors.
• Any other duties as assigned by your supervisor.

Requirements

• Certificate level in a computing, accounting or relevant business field.
• A minimum of one years’ experience of invoicing in an FMCG environment.
• Exposure to an ERP environment preferably Navision.
• Knowledge of Microsoft Office.
• Attention to detail
• Excellent time management
• Good communication