HR Clerk / Assistant – Wages at Eagle HR Consultants

Key Responsibilities

• Coordinate with the factory management team to determine staffing needs and ensure adequate coverage of shifts.
• Maintain accurate records of casual employees’ personal detail forms, leave, and welfare within the personal file.
• Handle employee queries and issues in a timely and professional manner.
• Process employee documentation, including contracts, employment agreements, and termination notices.
• Ensure compliance with all relevant labor laws, regulations, and company policies.
• Communicate effectively with casual employees, supervisors, and other stakeholders to ensure clear understanding of policies, procedures, and expectations.
• Ensure accurate and timely payment of wages, overtime and benefits to the employees.
• Manage employee queries, grievances, and concerns in a professional and timely manner.
• Provide support to the factory management team in resolving employee-related issues.
• Process payroll for casual employees in accordance with company policies and labor laws.
• Ensure that time and attendance data is accurate and compliant with company policies and labor laws.
• Ensure accurate submission of loan deductions to the Sacco during wages payment.
• Prepare Provision Breakdown, Management Fee and raise purchasing requisition to facilitate company reimbursements.
• Handle employee complaints or concerns, conducting investigations, and implementing company policies.
• And any other duty assigned.

Knowledge; Skills and Experience required for this Role

• Bachelor’s degree in Human Resource Management or a related field.
• At least 1-2 years of experience in an HR or administrative role; preferably in a manufacturing or industrial setting.
• Strong understanding of labor laws, regulations, and best practices in HR management.
• Proficiency in MS Office (Word, Excel, Outlook) and Google Suite (Gmail, Google Drive).
• Excellent communication, organizational, and time management skills.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality and discretion in handling sensitive information.
• Strong attention to detail and accuracy in data entry and record-keeping