Medecins Sans Frontieres (MSF)

Tasks & Responsibilities include but not limited to:

Execute administrative and legal related tasks
Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
Update Social security Tax office employee files in order to meet legal requirements and duties.
Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
MSF France Kenya mission/ Coordination context

Specific Accountabilities

Updating Social security Tax office files in order to meet legal requirements including specific amendments when nec-essary in order to ensure local labor and fiscal law compliance
Drawing up monthly declarations for the various collection entities: NSSF / NHIF / PAYE, in accordance within the giv-en time frames
National Staff Management
Ensures proper orientation of new staff; prepares employment contracts in conformity with legal requirements, in-cluding staff on detachment
Supervision of cleaners and cook
Stock management
General Administration
Finance Assistant back up
Cash Box Management: processing cash payments, operational advances management
Accounting:
Processing payment of suppliers in a timely fashion
Process documents for VAT exemption and forward for processing on time.