Brites Management

Duties and Responsibilities

Covering the reception area at all times, welcoming visitors, processing deliveries and dealing with queries.
Attending to all emails, posts and telephone messages in a timely manner, and directing correspondence to the relevant departments.
Ensuring the visitor book is completed and signed.
Setting up meeting rooms and keeping them looking presentable throughout the day.
Attending meetings and taking minutes for updates and future reference.
Maintaining an accurate and organized documentation filing and archiving system.
Supporting team members with typing of documents and letters and general administrative tasks as needed.
Upsell additional facilities and services, when appropriate.
Maintain updated records of bookings and payments.
Operate the switchboard.

Key Requirements Skills, experience and qualification

A diploma in secretarial studies and three to five years of work experience in a similar role
Proven success in office administration
Proficiency with office applications, and aptitude for learning new software and systems
Outspoken with the ability to maintain a positive attitude
Ability to maintain the confidentiality of company information
Proven organizational, time management and multitasking abilities
Excellent written and verbal communication skills
Well-kempt and presentable.
Over 3 years relevant experience in serviced apartments
Must have experience using Fidelio Systems
Men are encouraged to apply