Finance and Budget Assistant (Multiple) at United Nations Office

Responsibilities

BUDGETING:

• Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
• Assist with the data extract for and preparation of various reports to management.
• Assist in monitoring budget implementation and performance.
• Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

ACCOUNTING:

• Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations.
• Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
• Assist in the review and analysis of various accounting data.
• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor.
• Process accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor.
• Assist in the analysis of Open Item Managed accounts (OIM) in the Enterprise Resource Planning (ERP) system and initiate corrective action.
• Perform reconciliation of general and subledger accounts and clears suspense accounts.

GENERAL:

• Receive and distribute various documents received in the unit/section.
• Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
• Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
• Assist with data extraction and analysis and preparation of regular and ad hoc reports.
• Perform duties as backup for other team members when required.
• Supervise junior member of staff and interns.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform other related duties as assigned.

Education

• Completion of high school diploma or equivalent is required. Supplementally training in finance, administration and project management is desirable.

Work Experience

• A minimum of five (5) years of progressively work experience in finance, budget or related area is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
• Working experience with the Enterprise Resource Planning (ERP) systems and finance system such as Oracle or SAP is desirable.
• Working experience with processes of Budget, Cost Recovery, Financial Management is desirable.
• Working experience with integrated business processes, analytics and reporting is desirable.
• Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.