Executive Assistant / PA at Homart Kenya

Key Responsibilities:

• Administrative Support:
  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Draft, review, and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely responses.
• Meeting and Event Coordination:
  • Plan, organize, and coordinate meetings, conferences, and special events, including logistics, agenda preparation, and follow-up actions.
  • Attend meetings with the CEO, take detailed minutes, and ensure action items are tracked and completed.
• Project Management:
  • Assist in the planning and execution of strategic initiatives and projects led by the CEO.
  • Coordinate cross-functional teams and ensure project milestones and deadlines are met.
• Stakeholder Liaison:
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Represent the CEO in communications and meetings, ensuring alignment with the CEO’s vision and objectives.
• Office Management:
  • Maintain the executive office environment, ensuring it is organized and equipped for optimal efficiency.
  • Oversee budget and expenses related to the executive office, including processing invoices and managing expense reports.
• Research and Analysis:
  • Conduct research and compile information on various topics as requested by the CEO.
  • Analyze data and provide insights and recommendations to support decision-making.
• Confidentiality and Discretion:
  • Handle sensitive information with the highest level of confidentiality and integrity.
  • Exercise discretion in managing the CEO’s personal and professional matters.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5-7 years of experience in an executive assistant or similar role, preferably in a corporate environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and collaboratively within a team.
• High level of integrity and professionalism.
• Keen attention to detail and strong problem-solving abilities.