Executive Assistant at Tatu City Limited

Description

Reporting directly to the Sales Director, Tatu City, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant will ensure full confidentiality in all aspects of the assignment, management of information flow and follow-up on deadlines and commitments made.

Key Responsibilities:

• Coordinate complex scheduling and extensive calendar management, events, conference calls and organize catering where necessary.
• To meet and greet the Sales Director’s visitors, ensuring that they are welcomed into a friendly and professional environment
• Follow up deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the relevant stakeholders.
• Screening of all incoming communications, filtering outgoing correspondence for senior management signature, clearance and further action by other staff, wherever possible.
• Perform administrative and office support, maintenance of filing system and contact database.
• Coordinate, and arrange his travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Identify, anticipate and prepare information required for the meetings and follow up on inward and outward requests for information, outstanding reports, and correspondence.
• Arrange both internal and external meetings requested and in advance for recurring meetings.
• Schedule team meetings, prepare agenda and draft minutes.
• Reminding the Sales Director of important tasks and maintaining deadlines.
• Compiling, and preparing reports, presentations and correspondence.
• Manage filing systems (both electronic and paper) as directed.
• Perform any other duties as assigned from time to time by the Sales Director.

Requirements

• Qualified to degree level or above
• Recognized secretarial or administrative qualification beneficial but not essential
• At least 5 years’ relevant experience in supporting C-Suite management
• Time management and ability to meet deadlines.
• Strong organizational skills and ability to multitask.
• Excellent usage of office software packages (MS Word, Excel, PowerPoint etc.).
• Experience of collating information and producing high-quality correspondence, reports and