Safal Group
Key responsibilities:
Dispatch and Logistics coordination
- To liaise with the planning and operations team for truck planning/placement of trucks for Local / Upcountry dispatches
- To request transporter for appropriate truck by confirming product to be dispatched
- To liaise with the transporter for the placement of trucks on time
- To monitor truck movement from dispatch date/time till it exits and liaise with transporter for required action
- To liaise with the service centre/upcountry office for dispatch as requested
- Escalate challenges faced for arranging truck and corrective action
Documentation & SAP Compliance
- To generate Delivery Note, Gate Pass & Loading Slip as per the Sales Order/STOs quantity requirement in SAP
- To reconcile the STO and Dispatches on fortnight, monthly basis and ensure closure
- To process clearing agent invoice after due verification process and acceptance of all required documents
Management of Stocks in Sales Storage Location
- To keep tabs of Material & Stocks received from Production to Sales Location
- To carryout Monthly physical Stock Count.
- To enter count in the system & generate Sales Storage Location inventory document in SAP for further approval & adjustments.
Customer Relation
- To keep customer updated on the truck dispatch.
- To provide / submit required documents to customer for receipt
- To liaise with customer for documentation support / timely clearance of documents for truck from point of Loading.
File management
- Establish & maintain an effective filing system for easy reference at all times
- Maintain a chronological numbering of Local Sales Invoices/STO’s and be able to keep records of all for purposes of determining
- Review policy periodically and recommend changes if required
- All related file from process start to end process should be kept and secured at appropriate location
Systems and Procedures
- To ensure full compliance with Environment, Health and Safety (EHS) regulations, Contractors policy, ISO process flow
- To ensure compliance of all internal policies in place, at all time and ensure same practice from subordinates
- To liaise and establish links with external bodies to research on best practices and deliver continuous improvement
- To implement, manage and monitor performance management information with a view to ensuring that continuous improvement is achieved within the section.
Management Reporting
- Preparation and submission of Monthly Reports / as required to Seniors, for;
- Open / Close STOs, Delivery Note / Invoicing, Stocks, SAP compliance management
- Monthly, Weekly, as required Truck movement / dispatch report
Training & Development
- Ensure all the subordinates are trained in Environment, Health & Safety practices.
- Ensure all the subordinates and user departments are aware of the SOP’s in Supply Chain Dept
- Ensure proper workload allocation, target setting and monitoring of performance of subordinate staff
- Continuously search, share and Keep updated information on best efficient loading practise
Requirements
Qualifications required:
- Minimum academic qualification: A bachelor’s degree in Supply Chain Management
Experience required:
- General work experience (years): 3 to 5 years
- Specific to the position (level/discipline/years): 3 year
- Industry: Manufacturing
Key competencies and skills:
- Spoken Communication skills
- Listening and Memory Retention skills
- English Language skills
- MS Office operating and typing skills
- Probing skills
- Analytical skills
- Interpersonal skills
- Problem Solving skills
- Flexibility to work long hours as and when required.
Computer literacy:
- Experience in SAP/ERP Applications
Personality profile:
- Highly motivated, self-starter, high energy, positive and inspiring
- Business-centric
- Exceptional interpersonal skills.
- Achievement oriented
- Strong strategic and planning skills.
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