Reeds Africa Consult

To support the accurate collection, entry, and management of operational, stock, and transaction data within the oil company’s systems, ensuring data integrity for reporting and decision-making.

Job Description

Key Responsibilities:

Data Entry & Management
Accurately enter fuel stock movements, sales transactions, and depot dispatch data into the system.
Update inventory and reconciliation reports daily.
Maintain organized filing (physical and electronic) of delivery notes, receipts, and operational documents.
Data Verification & Reconciliation
Cross-check data entries with source documents to ensure accuracy.
Assist in reconciling stock records with physical counts at depots and retail stations.
Flag and report any data discrepancies promptly.
Reporting
Generate daily, weekly, and monthly reports as required (stock, sales, and dispatch reports).
Assist in preparing management reports and dashboards for tracking operational performance.
Compliance & Record-Keeping
Ensure all records are up to date and stored according to company policies and audit requirements.
Maintain confidentiality of company data.
Collaboration
Liaise with depot staff, drivers, and operations teams to confirm data accuracy.
Support the finance and operations teams with data needed for analysis and audits.

Key Requirements:

Diploma or Certificate in Business Administration, IT, Statistics, or a related field.
At least 3-4 years’ experience in a data entry or clerical role, preferably in oil & gas, FMCG, or logistics.
Proficiency in MS Excel and data entry systems (ERP experience is an added advantage).
Strong attention to detail and accuracy in data handling.
Ability to work under minimal supervision and meet deadlines.
Good organizational and communication skills.