Assistant Office Administrator III at Kenya National Highways Authority (KeNHA)

Job Purpose

• Responsible for administrative and secretarial services, smooth operation of office activities and serves as the point of linkage between the Authority and stakeholders.

Job Description

• Typing routine correspondences;
• Managing correspondence (e-mails and letters)
• Handling telephone calls and customers;
• Scheduling and facilitating meetings;
• Operating office equipment and ensuring security of office equipment, documents and records;
• Making arrangements for departmental travel;
• Attending to visitors and clients;
• Handling appointments;
• Handling office Petty Cash

Job Specifications

For appointment to this grade, an officer must have:

• Diploma in Secretarial Studies from the Kenya National Examinations Council

OR

• Business Education Single and Grade Certificate (BES & GC) from the Kenya National Examinations Council in the following subjects:-
  • Shorthand III (minimum 80 w.p.m.),
  • Computerized Document Processing III (50 w.p.m.),
  • Office Management III/Office Administration and Management III,
  • Business English III/Communications II,
  • Secretarial Duties II,
  • Office Practice II, and
  • Commerce II.
  • Proficiency in computer application.