Assistant Office Administrator III- 2 Posts at County Government of Kakamega

Basic Salary: Kshs. 26,900 x 1,110 – 28,010 x 1,120 – 29,130 x 1,150 – 30,280 x 1,170 -31,450 x 1,250 – 32,700 x 1,300 – 34,000 x 1,380 – 35,380p.m.

Terms of service: Permanent and Pensionable

Duties and Responsibilities

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a Senior Officer. Duties and responsibilities will entail: –

• Taking oral dictation;
• Word and data processing;
• Operating office equipment;
• Handling telephone calls and appointment;
• Attending to visitors/clients;
• Maintaining office diary and travel itineraries;
• Establishing and monitoring procedures for record keeping or correspondence and file movement;
• Maintaining an up-to-date filing system in the office; managing office protocol;
• Ensuring security of office records, equipment and documents including classified materials;
• supervising of office cleanliness; and
• Undertaking any other office administrative services duties that may be assigned.

Requirements for appointment

For appointment to this grade, an officer must have:

• Kenya Certificate of Secondary Education, mean grade C- (Minus) with at least C (Plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examination Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in the following subjects;
  • Typewriting III (50 wpm)/Computerized Document Processing III;
  • Shorthand II (minimum 80 wpm);
  • Office Management III/Office Administration and Management III;
  • Business English II/Communication I;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II; and
  • Office Management III/Office Administration and Management III.
  • Certificate in Computer Applications from a recognized institution.