Dandelion
Administrative Assistant NGO Job
Duties and Responsibilities:
- Provide administrative support to the offices of the Executive Director (ED) and Chief Operations Officer (COO) to ensure efficient operations
- Receive, make comfortable and direct visitors and clients to the appropriate offices.
- Manage and maintain executives’ schedules, appointments, and travel arrangements.
- Coordinate meetings, conferences, and events, including scheduling, preparing agendas and taking minutes.
- Prepare and distribute memos, letters, reports and other documents as needed.
- Monitor office supplies and replenish inventory for the office of ED and COO as needed.
- Maintain electronic and hard copy filing systems, ensuring accuracy and organization of documents.
- Assist with basic book keeping tasks like preparing requisitions, expense reports and reimbursements for the executives.
- Handle confidential information with discretion and professionalism.
- Any other duties as maybe assigned by your supervisor.
Qualifications
- Diploma in business administration, business management or related studies.
- At least 2 years of proven experience as an administrative assistant or similar role.
- Proficiency in Micro soft suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in data entry and documentation.
- Ability to work independently with minimal supervision and as part of a team.
- Discretion and confidentiality when handling sensitive information.
- Professional demeanor and positive attitude.
- Driving qualifications with a valid driving license will be an added advantage.
How to Apply
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