Administrative Assistant at Kenya Highlands University

Job Summary

• Administrative Assistant will perform a variety of administrative tasks, office management, time management and customer service.
• Reports to: The Seminary Provost.

Responsibilities

• Assist with daily administrative tasks, including filing, data entry, and record-keeping.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and distribute correspondence, memos, and reports.
• Handle incoming calls and emails and respond to inquiries.
• Coordinate travel arrangements and accommodations for staff and guests.
• Order office supplies and maintain inventory levels.
• Assist with project management tasks, such as tracking deadlines and deliverables.
• Provide support to managers and employees as needed.
• Rack daily expenses and prepare weekly and monthly reports for accounts.
• Take minutes during staff and Board meetings.
• Research, collate and create presentations for seminary dissemination.
• Perform other administrative duties as assigned.

Requirements and skills

• Committed Christian living a life of holiness.
• Diploma in Secretarial studies, Front office operations, or Business Administration/Mgt.
• Three (3) years experience as an Administrative Assistant or in a similar role.
• Excellent MS Office suite knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars/machines)
• Excellent communication and interpersonal abilities.
• Ability to multitask, attention to detail and prioritise tasks effectively.
• Ability to work independently with minimal supervision.
• Fluent in English and Swahili.