Admin Assistant at Raino Tech4Impact

Position Overview:

We are seeking to recruit an Admin Assistant to join our team. The Admin Assistant will play a key role in ensuring the support of the various departments to enhance their performance. The candidate must have a deep understanding and experience in procurement, fleet management, and Office administration.

DUTIES AND RESPONSIBILITIES
General Administrative Support:

•  Manage day-to-day office operations.
•  Handle correspondence, phone calls, and scheduling.
•  Assist in coordinating meetings and appointments.
•  Ensure general office cleanliness

Procurement Support:

•  Collaborate with the procurement team on purchase orders and vendor management.
•  Maintain accurate records of procurement transactions.
•  Assist in researching potential suppliers and products.

Logistics Services:

•  Coordinate logistics and supply chain activities.
•  Work with logistics partners to ensure timely deliveries.
•  Monitor and track shipments, updating relevant stakeholders.
•  Implement systems for tracking fuel consumption and vehicle maintenance.
•  Coordinate with relevant departments to ensure timely vehicle servicing.
•  Monitor and report on fuel efficiency and maintenance schedules.

Customer Service:

•  Address customer inquiries and resolve issues promptly.
•  Maintain positive customer relationships.

Data Entry and Documentation:

•  Accurately input data into relevant systems.
•  Maintain organized and up-to-date records.
•  Preparing relevant daily, weekly, and monthly reports.

QUALIFICATIONS

•  Minimum of a Diploma in Procurement, Human resource management, Business administration, finance or any other relevant course.
•  One (1) year of relevant experience.
•  Experience working with an ERP system.
•  Experience in fleet management.
•  Report writing skills
•  Proficiency in using Microsoft Excel, Google Drive
•  Ability to adapt in a high-paced environment