Accounts Receivable at AfriCert

JOB SPECIFICATION:

• Creation of new customer ledgers capturing all relevant information including I-tax registration numbers and contact details. Maintain up-to-date and accurate customer records
• Prepare and issue accurate quotations and invoices to customers in a timely manner
• Monitor customer accounts for delayed payments and follow up proactively. Enforce credit policies and recommend credit limits where applicable
• Reconcile accounts receivable ledger to ensure all payments are accounted for against receipts
• Investigate and resolve billing discrepancies or disputes
• Generate Weekly AR aging reports and highlight risk accounts
• Coordinate with certification desk and customer service teams to resolve any client issues related to billing and payments
• Support month-end and year-end financial closing processes, including preparation of monthly, quarterly and annual financial statements
• Actively manage and attain reduction of company bad debt provision as per KPIs Improve company cash cycle and enhance cash conversion as per KPIs
• Use insights from debtors’ collection & ledger analysis to identify collection trends, prepare root cause analysis and support FM to drive plans to mitigate impact on bad debts.
• Adhere to IFRS and the Finance Policy.
• Advise the Board through the Finance Manager when there is surplus beyond immediate cash requirements for purposes investments. Prepare cashflow projections
• Perform other financial duties related to the role.

DO YOU POSSESS THE FOLLOWING:

• A minimum of a Bachelor’s Degree in Accounting a related field from a reputable academic institution. CPA (K) qualification will be an added advantage.
• A minimum of 4 years working experience in a similar position in a busy office environment in a culturally fluent, multinational set-up.
• Proficiency in QuickBooks accounting software
• Should be well versed with tax and labor laws of Kenya.
• Experience in adherence to tight reporting deadlines
• Strong problem-solving skills and attentive to detail
• Ability to prioritize tasks and manage time effectively
• Good interpersonal skills and a team player
• Strong integrity and ability to maintain confidentiality
• Previous experience in credit control and debt recovery processes will be an added advantage

PERSONAL ATTRIBUTES

• Commitment to AfriCert core values
• Purpose- driven and self-disciplined
• Well groomed
• Proactive and confident
• Good communication skills both written and oral