Accounts Assistant/Receptionist at Trailmycar Solutions

Job Purpose

• To provide vital support in financial and administrative operations while serving as the primary point of contact for clients and visitors. This dual-purpose position ensures the seamless execution of accounting tasks, such as processing invoices, maintaining financial records, and assisting with payroll, while also managing front desk responsibilities, including handling inquiries, scheduling appointments, and maintaining an organized and welcoming office environment. By combining strong organizational skills with excellent customer service, this role will contribute to the overall efficiency and professionalism of the company while supporting its mission to deliver reliable vehicle tracking solutions to clients.

Key Responsibilities

• Accounting Duties:
• Assisting the finance team with daily accounting operations, including data entry, invoice processing, and reconciliation.
• Preparing financial documents such as purchase orders, receipts, and payment vouchers.
• Supporting payroll preparation by verifying timesheets and maintaining employee records.
• Monitoring accounts payable and receivable, ensuring timely payments and collections.
• Conducting basic financial analysis and generate periodic reports for management.
• Maintaining accurate and organized financial records, both physical and digital. Ensuring the integrity all Petty Cash Transactions
• Receptionist Duties:
• Serve as the first point of contact for visitors and clients, providing a warm and professional welcome.
• Managing incoming calls, emails, and correspondence, directing them to the appropriate departments.
• Handling the Directors calendar of meetings and appointments.
• Scheduling and coordinating meetings, appointments, and office activities.
• Maintaining office supplies inventory and place orders as needed.
• Ensuring the front desk and reception area are clean, organized, and presentable at all times.
• Handling administrative tasks such as filing, photocopying, and document preparation.

Qualifications

• Diploma in Accounting, Business Administration, or a related field.
• At least 1-2 years in a similar role, preferably in a corporate or automotive setting.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office Suite (Word, Excel, Outlook).
• Familiarity with car tracking systems or fleet management software is an advantage. Soft Skills:
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a high degree of accuracy.
• Ability to handle confidential information with integrity.

Key Attributes:

• A proactive, problem-solving attitude.
• Professional appearance and demeanor.
• Willingness to learn and adapt to new systems and technologies.
• Ability to work independently and as part of a team in a fast-paced environment.