Accounts Clerk at Gap Recruitment Services Limited

Job Summary

We are seeking a highly analytical, detail-oriented, and proactive Accounts Clerk to support the financial and inventory control operations of a fast-growing retail pharmacy.

This role is operationally critical. The successful candidate will ensure:

• Accurate tracking of pharmaceutical inventory
• Proper recording and reconciliation of supplier invoices and payments
• Daily reconciliation of sales across multiple payment channels (MPESA, Card, Cash, Insurance, etc.)
• Strong financial discipline and accountability within the pharmacy

The ideal candidate is smart, fast, organized, tech-savvy, and takes initiative without constant supervision.

Key Responsibilities

Inventory Accounting & Control

• Record and verify all stock received against supplier invoices
• Capture inventory data accurately into the system ( POS / inventory software)
• Monitor daily stock movement and flag discrepancies immediately
• Support daily restocking calculations and cost allocations
• Conduct periodic physical stock counts and reconcile variances

Supplier Payments & Reconciliation

• Maintain accurate supplier ledgers
• Record supplier invoices and match them to delivery notes
• Reconcile supplier statements against internal records
• Track outstanding balances and due dates
• Verify MPESA/bank payments against posted invoices
• Ensure all supplier payments are properly documented and filed

Daily Sales Reconciliation

• Reconcile daily sales from:
  • Cash
  • MPESA
  • Card payments
  • Insurance claims
  • Other digital payment platforms
• Verify shift-based sales summaries
• Match POS reports against actual collections
• Investigate and report discrepancies immediately
• Prepare daily sales summary reports

Financial Reporting & Documentation

• Maintain organized financial records (physical and digital)
• Support preparation of weekly and monthly reports
• Assist in cash flow tracking
• Maintain audit-ready documentation
• Ensure compliance with tax and regulatory requirements where applicable

Internal Controls & Process Improvement

• Identify financial leakages or inefficiencies
• Propose improvements in inventory and payment processes
• Ensure adherence to internal controls
• Support automation initiatives where possible

Required Qualifications

• Diploma or Degree in Accounting, Finance, or related field
• Minimum 1 years experience in retail, pharmacy, supermarket, or FMCG accounting
  • Strong exposure to:
  • Inventory accounting
  • Supplier reconciliation
  • Cash handling controls
  • Experience using accounting software
  • Strong Excel skills
  • Familiarity with MPESA business statements reconciliation

Core Competencies

• High attention to detail
• Speed with accuracy
• Strong analytical thinking
• Integrity and financial discipline
• Initiative and problem-solving mindset
• Ability to work in a fast-paced retail environment
• Strong documentation culture

Performance Indicators (KPIs)

• 100% daily sales reconciliation accuracy
• Zero unexplained stock variances
• Timely supplier reconciliations
• Clean audit trail
• No untracked payments