NGO Jobs-Internship Openings at Save the Children

KEY AREAS OF ACCOUNTABILITY:

Financial accounting and Treasury

• Supports the finance team members in invoice reconciliation on the ProSave platform by reviewing documentation for accuracy and completeness.
• Prepares Mpesa Payment Vouchers authorization and payment.
• Supports the finance team in the filing and archiving process to ensure safeguarding of finance documents and ease of document retrieval
• Prepares the General Ledger and Cash Offline Spreadsheets (GLACOS), ensuring accuracy in charge codes.
• Supports with the monthly bank reconciliation process.
• Supports in processing monthly payroll statutory deductions to the regulatory authorities.
• Prepares General Ledger and Cash Offline Spreadsheet for posting in the financial system.
• Back up of finance documents in DMS on a timely manner
• Performs single account/balance sheet account reconciliations on a weekly basis, preparing schedules for review by the Finance Officer.
• Prepares adjustments and reallocation Journals.
• Cooperates and assists with audit requirements.
• Ensures compliance with SCI rules and regulation in day to day execution of duties
• Any other duties as may be assigned by the supervisor.

Others

• Uploading Manual payments in Pro-Save and ensure they are approved for payment.
• Support with proper archiving of financial supporting documents.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Undergraduate degree in Accounting/finance or equivalent or Professional Accounting qualification.
• At least 1 year Experience working in accounting (not-for-profit accounting preferred)
• Computer fluency; highly competent using Microsoft Excel and other MS applications.
• Familiarity with computerised accounting systems
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
• Proven ability to handle challenging workload.
• The highest level of integrity and commitment to prevent corruption.
• Strong interpersonal skills and ability to interact with all departments in the Regional.
• Willingness to undertake occasional travel to the Country Offices for training, support and
• Experience working with colleagues based in complex country contexts would be an asset.
• Local or international accounting qualification (completed or part-completed) desired.

KEY AREAS OF ACCOUNTABILITY:

Warehousing

• Support with receiving of goods in the warehouse, ensure the receipt physical quantity is matching the delivery note and liaise with Program for inspection of the goods.
• While the Supply Chain Assistant is away, provide cover in the warehouse with releasing of program stock for distribution, arranging the warehouse and updating the bin cards.
• Support the Supply Chain Assistant to plan and arrange dispatch to respective field offices.
• Support in updating stock movements in TIM.
• Support in dispatching stock items to respective field locations ensuring that all documentation are available and entries correctly made.

Fleet 

• Support the Supply chain Assistant to analyze and check fleet data on running costs, utilization and recharging.
• Support the Supply Chain Assistant to review rotation and fair distribution of field hired vehicles and report any gaps identified.
• Support in proper handling of incident/accidents’ insurance claims and negotiation of insurance benefits
• Support in consolidation of fleet related procurement i.e tires across the field offices and share with Procurement for bulk processing.

Assets

• With the help of Supply Chain Coordinator, support in tagging of new assets and updating the asset register.
• Support in ensuring that staff being allocated new assets have signed the asset issue form and is filed.

ProSave and Procurement 

• Support with draft catalogue generation for upload in ProSave.
• Compile fully signed FWAs and share with Supply Chain Officer for Upload in ProSave.
• Support with Registration of Suppliers in Prosave.
• Through guidance of Supply Chain Officers and Assistant, obtain quotations or supply bids in line with SC procurement thresholds and policy.
• Complete competitive bid analysis and obtain required approvals as per the Supply chain manual.
• Support in processing invoice payments, ensure all stages of procurement check list has been completed and pass to Senior Procurement Officer for review and sharing with finance.

Filing systems

• Make sure that all Supply Chain documents, policies, waivers and contracts are correctly filed in the open and closed procurement files, in consecutive number.
• Ensure all asset issue forms are correctly filed and easily accessible.
• Ensure all signed asset verification reports are well filed.
• Ensure all beneficiary signed distribution lists and donation certificates are correctly filed .

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Diploma/Degree or equivalent and professional training in supply chain management
• At least 3-6months experience in supply chain areas-Procurement, Warehousing and Logistics
• Should have successfully completed an industrial attachment in an institution
• Highly developed interpersonal and communication skills including influencing, negotiation
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Strong results orientation and commitment
• Ability to use excel, word and outlook
• Should possess strong work ethics
• Fluency in English, both verbal and written
• Commitment to Save the Children values

We are seeking a passionate IT Intern to join our team in Nairobi, Kenya. This role offers a unique opportunity to gain valuable experience in a fast-paced environment while supporting our critical work with children.

Responsibilities:

Technology Innovation (10%)

• Collaborate with staff to identify needs for new or improved IT systems.
• Document existing and new systems clearly and efficiently.
• Assist with implementing and troubleshooting IT innovations.

End User / Technical Support (60%)

• Provide daily IT support to staff on computers, applications, and IT systems.
• Develop training materials and conduct training sessions on hardware and software usage.
• Troubleshoot and resolve technical issues via email, phone, and other communication methods.
• Perform preventive and corrective maintenance on desktops, laptops, scanners, projectors, and network equipment.
• Support IT security and data protection training.
• Assist with deployment of new systems and applications within the Nairobi office.

IT Helpdesk (30%)

• Utilize the internal IT incident reporting system to log and manage support requests.
• Document issues raised and actions taken for resolution.
• Escalate major hardware, software, or equipment problems to vendors or technicians.
• Ensure timely resolution of support tickets within established KPIs.

Qualifications & Experience

• Minimum Advanced Diploma or Degree in Information Technology or a related field.
• Familiarity with User Experience (UX) Research & Design and Design Thinking Process (a plus).
• Passionate about Business Process Automation, Analytics, and/or innovation.
• Experience with one or more general-purpose programming languages.
• Basic knowledge of visualization tools like Power BI (a plus).
• Familiarity with Microsoft Platforms (SharePoint, Power Apps).
• Basic understanding of System Administration and Networking.

KEY AREAS OF ACCOUNTABILITY:

• Liaise with Admin Team for visitor’s tracker and ensure all visitors are booked for security briefing either prior to their travel or within 24 hours upon arrival.
• Support the Operation Coordinator in compiling routine security reports and ensure relevant databases are accurately updated at all times.
• Assist in compiling daily security information to facilitate monthly reporting and decision-making process.
• Assist in planning and preparation of field visit support.
• Update and maintain an up-to-date security/communication tree and conduct monthly tests of the security/communication tree.
• Support staff in reporting incidents in Datix
• Support Operation Coordinator during Staff training
• Support in the emergency and contingency planning documentation.
  Support the Operations Coordinator to ensure that security management in emergency response procedures are appropriately documented and shared to all staff.
• Provide back-up support to the Operations Coordinator in emergency response
• Provide feedback to field staff in response to security-related inquiries; raise inquiries with Operations Coordinator where technical support is required
• Inspect and evaluate workplace environments, equipment and practices for regulatory compliance
• Perform any other related tasks as may be assigned.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling SCI’s values.
• Holds the partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for SCI, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency.
• Commitment to Save the Children Values.