Real Estate Admin Assistant at Infinity Developments

Admin Jobs. Infinity Developments Jobs

This is a full-time on-site role for an Administrative Assistant in Real Estate located in Iris Bay, Business Bay Dubai, United Arab Emirates. The Administrative Assistant will assist the Sales Managers with emails & day to day calls, navigating through the CRM and managing day-to-day administrative tasks, support communication efforts, and organize meetings with clients.

Key Responsibilities:

• Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.
• Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure.
• Serve as a central point of contact for administrative inquiries.
• Draft PowerPoint presentations and other business documents.
• Represent the organization and leaders to internal and external parties as required.
• Assist with other duties such as file maintenance, photocopying, scanning, mailings, troubleshooting, and meeting planning.
• Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.
• Support other colleagues when possible, providing timely answers to requests.
• Assist with office management duties as needed.
• Stay up-to-date on relevant legal developments and ensure compliance with applicable regulations
• Assist with the preparation of legal documents, reports, and presentations
• Other duties as assigned.

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field
• 2+ years of experience as an Executive or Admin Assistant
• Exceptional written and verbal communication skills, with a talent for building rapport
• Advanced proficiency in Microsoft Office Suite and experience with project management tools
• Highly organized and detail-oriented, with a proven ability to prioritize and manage multiple tasks effectively.
• Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing challenges.
• Candidates with a REAL ESTATE background are preferred.

How to Apply

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