HR Assistant at NHC Maisha(Ndonyo Healthcare)

​​​Job Summary

• The HR Assistant will be responsible for performing administrative tasks and services to support effective and efficient operations of the Human Resource Department

Key Responsibilities:

• Recruitment and selection: Conduct the recruitment process
• Induction and Orientation: Induction and orientation of newly placed employees
• Maintain personnel file: Custodian of employee data and documentation
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; sick, and time off.
• Attendance Register: monitor the attendance of employees in terms of lateness and absenteeism and give a monthly analysis report to the management.
• Leave Computation and maintenance: Maintain and update leave schedule for all employees.
• Policy Formulation -Develop and review HR staff handbook and policies and inform the staff and management of the policies.
• Draft and update HR letters, e.g. offer letter, promotion, transfer, termination,
• Performance management and appraisal: keep track of employees contract, plan for appraisal when appropriate. Draft performance appraisal report and forward to management.
• Training: Conducting training need assessment. Administering on-the-job training programs. Evaluating the effectiveness of training programs and maintaining records of employee participation in all training and development programs
• Payroll administration and management- Administer and update payroll: Processing payroll, ensuring unpaid leaves are tracked in the system
• Draft and review clinical staff duty rotor together with Head of Inpatient and
• Outpatient services. Submit a copy to Administrator’s office and Reception.
• Conduct exit interviews to identify reasons for employee termination.
• Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, and order office supplies.
• Participating in administrative staff meetings and ensuring that all meetings held at the facility are documented.
• Coordinate disciplinary procedure.
• Facilitating communication across the organization by fostering employee participation, feedback and involvement to promote good industrial relations.
• Assisting in managing staff welfare, safety and health.
• Ensure availability of workplace safety compliance certificates and distribution of PPEs and uniforms.
• Ensure legal compliance by monitoring and implementing applicable HR requirements per the laws of Kenya.
• Knowledge of the Labour laws.

Job Qualifications & Skills

• Bachelor’s degree in Human Resource Management.
• At least 2 years experience preferably in a similar environment.
• Knowledge in Labour Laws
• Excellent interpersonal and ability to manage a diverse range of professional relationships.
• Leadership skills
• Strong personality and ability to work under pressure.
• Member of IHRM