Executive Assistant at Stratostaff

ROLES & RESPONSIBILITIES

• Manage the CFO’s calendar, including scheduling meetings and regional activities, ensuring schedules are followed and respected.
• Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.
• Prepare agendas, take, and distribute meeting minutes, and follow up on key action items.
•  Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.
• Prepare and submit expense reports per organizational policies.
• Compose routine correspondence and proactively identify the need for communication.
• Liaise with PR, communications, and colleagues regarding functional communications and handle correspondence distribution.
• Plan, organize, and maintain accurate documentation, including reports and databases.
• Build and sustain relationships with employees, external stakeholders, and the public on behalf of the CFO.
•  Support budget preparation, forecasting, and financial management processes.
• Provide backup to other executive administrators as needed.

MINIMUM REQUIREMENTS AND COMPETENCIES 

• University degree is required.
• Minimum 5-8 years of experience in a senior Executive Assistant role in a fast-paced environment.
•  Excellent prioritization and time management skills.
•  Excellent interpersonal skills, exhibiting grace under pressure.
•  Strong communication skills in English, both written and spoken, with the ability to communicate in Kiswahili.
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
• Detail-oriented with a demonstrated ability to produce high-quality work consistently and effectively.
• Able to work independently with little direction or supervision, with the ability to coordinate and manage multiple projects.
•  Flexible, adaptable, and able to execute a range of job duties and changing priorities.
•  Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the organizational values.
• Demonstrate a commitment to organizational values and vision.