Records Clerk at Zetech University

(Ref: ZU/10/Adv/2/2024)

The Records Clerk will play a crucial role in maintaining an organised and efficient records management system at Zetech University. The ideal candidate is expected to be performance-oriented, a driven professional, and highly committed to ensuring the accuracy, security, and accessibility of records. The position requires proactive problem-solving, self-motivation, and a strong dedication to delivering services and support in a timely manner.

Duties and Responsibilities

Reporting to Records Clerk,the position holder will be responsible for the following,amongst others:

• Implement systematic sorting, weeding, classifying, indexing, and preservation of records.
• Collect, store, and distribute students’ and staff mail from the post office or designated collection points.
• Handle the issuance and communication of student-related matters such as results and certificates.
• Verify the authenticity and accuracy of student documents in accordance with established procedures.
• Maintain the security of archives and the registry to prevent unauthorised access.
• Ensure proper, secure, and computerised storage of documents for easy retrieval.
• Respond to internal and external information inquiries related to students and staff records.
• Provide necessary support in retrieving and furnishing required information.
• Ensure the cleanliness, orderliness, and proper arrangement of the registry, creating an organised and accessible environment.
• Assist in the implementation of Quality Management System (QMS) standards in record management.

Qualification & Experience

• A minimum of a Diploma in Records Management or a related area from an accredited and recognized university
• 1-2 years prior experience in a similar job in a busy environment
• Computer literacy and familiarity with standard office computer applications.
• Good record-keeping skills
• Well-developed verbal, written and communication skills