ReliefWeb Jobs-Finance Officer

  • Full Time
  • Nairobi

Colleges and Institutes Canada

General Expectations:

The Finance Officer is responsible for providing financial and administrative support to the CICan Kenya office, both in Nairobi and throughout Kenya. This role requires a high level of independence and autonomy.

Reporting:

The Finance Officer reports to the Human Resource & Administration Manager and collaborates closely with the Ottawa-based Managers of Operations, Senior Finance Officers, and the Kenya-based Finance Assistant. The primary responsibility is to assist in managing the financial activities of the CICan Nairobi office, which includes supporting Partnership Coordinators, implementing partners, and suppliers in financial management and reporting.

Responsibilities:

  1. Offer financial services for the CICan Kenya office.
  2. Establish and maintain financial systems and records for the CICan Kenya office.
  3. Assist project teams in creating budgets for annual work plans and ad hoc activities.
  4. Aid the Human Resource & Administration Manager and Kenya-based Senior Technical Advisors in preparing monthly cash advance projections and financial reports.
  5. Manage routine financial operations for projects, such as supplier payments, petty cash management, and staff/partner reimbursements.
  6. Collaborate with CICan’s Ottawa-based Finance Officers to process financial reports from institutional/thematic partnerships and implementing partners and support monthly financial reporting.
  7. Work with CICan Ottawa-based Finance Officers to prepare, monitor, and update the budget and cash flow for the CICan Kenya office.
  8. Receive and process invoices from Kenyan suppliers and consultants, reporting any inconsistencies or irregularities.
  9. Ensure compliance with CICan’s finance and procurement policies.
  10. Assist implementing partners, Partnership Coordinators, and partner institutions in budget development, monitoring, and reporting.
  11. Provide detailed financial reports as requested by CICan Ottawa and funders.
  12. Coordinate with audit and tax advisory firms when necessary.
  13. Ensure monthly and annual tax and financial regulatory requirements for the CICan Kenya office are met.
  14. Process monthly salary payments and associated benefits for local staff.
  15. Communicate financial details with implementing partners.
  16. Alert the Human Resource & Administration Manager, Senior Technical Advisors, and Manager of Operations to any emerging financial issues.
  17. Supervise the CICan-Kenya Finance Assistant.
  18. Perform other related duties as assigned as needed.

Qualifications:

  • Proficiency in both English and Swahili.
  • Kenyan citizenship or legal authorization to work in Kenya (work permits are not provided or sponsored).
  • Bachelor’s degree in a related field, such as accounting or business.
  • CPA (K) or a similar qualification is preferred.
  • Minimum of 5 years of experience in financial and accounting processes, including preparing financial claims, reports, budgets, and reconciliations.
  • Experience in international development projects with an international organization is desirable.
  • Proficiency in Microsoft Office Suite, especially advanced knowledge in Excel.
  • Proficiency in using QuickBooks.
  • Strong analytical skills for collecting, organizing, analyzing, and disseminating information.
  • Experience working in an international team.
  • Competence in planning, implementing, administering, and reporting on donor-funded projects.
  • Ability to prioritize and efficiently organize work under tight deadlines.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to work independently and collaboratively in a team.
  • Strong writing, computer, and data skills.

How to Apply:

Interested candidates should send a cover letter and CV with three references as a single PDF file (not exceeding 8 pages) to the email address applications@ke.collegesinstitutes.ca. Please use “Finance Officer” as the subject line. The application deadline is 3rd November 2023 at 5:00 PM. Please submit your application in English.

To apply for this job email your details to applications@ke.collegesinstitutes.ca