Mailroom Messenger at British High Commission Nairobi

Job Description (Roles and Responsibilities) 1
Main purpose of job:

• The Messenger/driver will provide support across mission handling incoming and outgoing Diplomatic bags. The Officer will work closely with the Transport Team.
• To ensure the efficient running of the mailroom including keeping accurate data and reports for the mailroom and fuel handling.

Roles and responsibilities:

• Sort, collate and  distribute/dispatch all incoming/outgoing mails and diplomatic bags
• Log and record all mail transactions on appropriate spread sheets.
• Responsible for keeping track of mails received by the organization and those sent out.
• Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
• Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
• Cover for other roles within the Transport section when required- includes the Receptionist
• Carry out document scanning, photocopy, binding services & printing of business cards
• Assist in filing of documents as requested
• Prepare  relevant mailroom reports on a monthly basis
• Carry out messenger duties from time to time on self-drive basis.
• Assist in fuelling of official vehicles duties.
• Prepare fuel charge sheets
• Prepare day to day fuel dispensing reports
• Perform any other duties as may be assigned by the Transport Manager and his deputy from time to time

Essential qualifications, skills and experience 1 

• Diploma in related field
• Computer knowledge
• Possess good planning and reporting skills
• Driving experience with a clean driving licence –Class B,C & D

Desirable qualifications, skills and experience 1 

• Experience working in a mailroom/messenger Good Knowledge of front office desk operations, practices and procedures

Required behaviours 1 

• Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together